Administrative Assistant Senior
Listed on 2026-07-13
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Administrative/Clerical
Clerical, Government Administration -
Government
Government Administration
Administrative Assistant
Permit & Zoning
Essential Functions and Responsibilities
The following are examples of work performed for positions in this job class and are not intended to reflect the essential functions of any one position. The essential functions of each individual position are determined and maintained by each individual department.
Customer service - greet and assist general public including property owners, title searchers, lawyers, realtors, contractors, etc, seeking general information about the zoning process. Interpret zoning regulations, flood maps and critical analysis areas of all maps including GIS maps.
Provide applicants with appropriate application and worksheets for proposed projects.
Receive applications and review for completeness: inform applicants if additional information is needed.
Type applications in computer, print out administrative permits, building cards, NOTICE OF HEARINGS for abutters/applications and Permit Request Cars according to office checklists.
Prepare permits. Preliminary Certificate of Occupancy and final Certificate of Occupancy documents.
Prepare and mail agenda packets for Planning Commission meetings and ensure packets are distributed in a timely manner.
Proof Planning Commission minutes
Warn and notice public meetings and hearings as requested by the Zoning Administrator.
Post agendas on information board, Library and Emergency Services Building.
Post Permits and Notices of Hearing on information board.
Record Permits, Final Certificate of Occupancy and Denial of Applications with Town Clerk.
Update individual parcel files with permits, Co's denied applications and notice of violations.
Email scanned permit ad and Notice of Hearing ads to newspaper.
Work in conjunction with the 911 coordinator.
Assist public in understanding the GIS informational maps including flood information. Print out maps and/or email person requesting information.
Work in conjunction with co-workers.
Prepare end-of-year report for the Director of Permit and Zoning department.
Qualifications
A Bachelor's Degree from an accredited four (4) year college or university in a field related to the above-described duties and five (5) years of professional experience in same
or
A high school diploma or GED and nine (9) years of professional experience as described above.
Terms of Employment
This is a non-exempt position.
This is an At-Will employment position
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