Administrative Assistant Senior

ADMINISTRATIVE ASSISTANT – Permit & Zoning Essential Functions and Responsibilities

• Greet and assist general public (property owners, title searchers, lawyers, realtors, contractors, etc.) seeking general information about the zoning process.
• Interpret zoning regulations, flood maps and critical analysis areas of all maps, including GIS maps.
• Provide applicants with appropriate application forms and worksheets for proposed projects.
• Receive applications and review for completeness; inform applicants if additional information is needed.
• Type applications in the computer system, print administrative permits, building cards, NOTICE OF HEARINGS for abutters/applications, and Permit Request Cards according to office checklists.
• Prepare permits, Preliminary Certificate of Occupancy, and Final Certificate of Occupancy documents.
• Prepare and mail agenda packets for Planning Commission meetings and ensure timely distribution.
• Proof Planning Commission minutes; warn and notify the public of meetings and hearings as requested by the Zoning Administrator.
• Post agendas on the information board, library, and Emergency Services Building.
• Post permits and Notices of Hearing on the information board.
• Record permits, Final Certificate of Occupancy, and denial of applications with the Town Clerk.
• Update individual parcel files with permits, denied applications, and notices of violations.
• Email scanned permit advertisements and Notice of Hearing advertisements to newspapers.
• Work in conjunction with the 911 coordinator.
• Assist the public in understanding GIS informational maps, including flood information.
• Print out maps and/or email them to individuals requesting information.
• Collaborate with co‑workers.
• Prepare the end‑of‑year report for the Director of the Permit and Zoning Department.

• A Bachelor’s Degree from an accredited four‑year college or university in a field related to the above‑described duties and five years of professional experience in the same field, OR
• A high school diploma or GED and nine years of professional experience as described above.

This is a non‑exempt position.

This is an At‑Will employment position.

Starting Salary: $33,144.