Records Administrator-Legal

Records Administrator – Legal (MDPS Legal Department, PEARL, MS, Rankin County)
Salary: $51,693.41 – $90,847.95 annually
Employment:
Full‑time

The Records Administrator manages, coordinates, and processes public records requests in compliance with state laws and agency policies. This role serves as the primary liaison for public records matters, ensuring timely, accurate, and legally compliant responses while protecting confidentiality.

• Receives, reviews, tracks, and coordinates responses to public records requests.
• Serves as primary liaison between requestors, agency divisions, records custodians, and the Legal Department.
• Reviews requests to determine scope, applicable deadlines, required records, and appropriate routing for response.
• Coordinates with internal departments to identify, collect, and compile responsive documents, reports, correspondence, electronic records, and other requested materials.
• Assists legal staff in reviewing records for compliance with applicable laws, exemptions, confidentiality requirements, and agency policies prior to release.
• Maintains accurate tracking systems for all public records requests, including dates, status updates, correspondence, responses, fees, and final disposition.
• Prepares acknowledgement letters, status updates, correspondence, and final response documentation.
• Ensures records are properly organized, maintained, retained, and accessible per records‑management requirements.
• Assists in developing and maintaining procedures, guidelines, and SOPs related to public records requests.
• Provides guidance to agency personnel on records‑request procedures, documentation requirements, and compliance expectations.
• Maintains confidentiality and exercises discretion with sensitive, confidential, investigative, personnel, legal, or protected information.
• Assists with audits, reporting requirements, and documentation reviews related to public‑records compliance.

• Knowledge of the Mississippi Public Records Act and related public disclosure laws.
• Familiarity with records‑management principles, retention requirements, and document control practices.
• Strong organizational skills.

Requires a bachelor’s degree and 4‑7 years of experience.

Location:

61 – Rankin County, MS

Final date to receive applications: 7/20/2026 at 11:59 PM Central Time (US & Canada)

210 East Capitol Street
Suite 800
Jackson, Mississippi 39201