Center Administrator

Position: CENTER ADMINISTRATOR
Location: Tylertown

Essential

Job Responsibilities Provide daily on-site supervision for all staff and volunteers of assigned center (s); inform the Education Manager of staffing needs and changes immediately.

Manage and monitor staff attendance and absenteeism daily; maintain accurate records (T & A, Sign-In Roster, Personal, and Sick Leave; conduct conferences immediately regarding variances; maintain appropriate records.

Orient new staff within five days of employment onset; coach/mentor as appropriate during the probationary period; provide and /or arrange for training and technical assistance immediately upon need identification.

Conduct probationary period performance reviews in accordance with established policies and procedures; document process accordingly.

Conduct mid-year and annual performance evaluations of Center staff in accordance with established  conjunction with the Performance Appraisal/Evaluation process, develop an Employee Improvement Plan when warranted.

Maintain an up-to-date listing of all staff credentials and records on professional development pursuit status for those pursuing degree course works to assure staff progress towards educational requirements as supported by MAP and Head Start Performance Standards.

Arrange for pre-approved release time as needed for center staff professional development, assuring staff-child ratio is maintained at all times during site operation.

Frequent telephone and in-person contact with parents, Center staff, Regional and Central Office staff, and consultants for information exchange, problem-solving, and coordination of efforts.

Regular written memos, correspondence, and reports.

Responsible for the coordination and arrangement of services in all functional areas, utilizing internal and external resources to provide quality service as deemed appropriate for each enrolled family, including but not limited to the following areas:

Monitor child attendance daily to ensure timely and appropriate follow-up is provided; report variances such as poor attendance and regular tardiness to ERSEA.Monitor classrooms (as often as deemed necessary) to establish, facilitate, and maintain an open and accessible working relationship between the Manager and classroom staff.

Monitor all classrooms daily to ensure appropriate staff-child interactions and to ensure the staff-child ratio is being maintained, conduct conference (s) immediately regarding variances and maintain appropriate records.

Monitor manual and computerized child and family records weekly to ensure all records are up-to-date for all enrollees.

Establish manual records for each employee within 2 work days of employment; maintain up-to-date records in accordance with operational procedures.

Submit a bi-weekly written report on center operations to the Program Director/Assistant Program Director.

Create and/or maintain up-to-date documentation as appropriate to support center operations.

Monitor the use of supplies, equipment, and materials to ensure sufficient operating levels are available at all times and submit requests for replenishment as needed in accordance with established procedures.

Promote a consistent exchange of information in all directions; facilitate the resolution of conflicts between staff whenever appropriate.

Perform other duties as requested by the Program Director/Assistant Program Director.

Responsible for collection and submission of accurate staff time and attendance records bi-weekly in accordance with established schedules.

Coordinate all related activities for all planned field trips for assigned Center (s), including scheduling and other related tasks; submit required documentation to the District Manager or designee with established timelines.

Schedule and attend parent meetings, monthly at a minimum, to establish and support positive rapport with parents; maintain records to support validation of meetings.

Responsible for monthly safety checks, fire drills, and safety meetings, as well as updating of safety log.

Investigate any child or staff incidents, assuring all forms are complete and notifying the appropriate authorities and/or supervisor.

Implements and supports “best practices” in early…