Administrative II

Job Title

Administrative Assistant II

• Serves as administrative assistant to the Director or othersupervisor
• Provides or oversees reception services, scheduling appointments, meetings, and travel
• Coordinates projects and assists in the completion of reportsby researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies,purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintainingfinancial control of departmental accounts by reconcilingpurchases, tracking expenditures, and maintaining internal recordsof expenditures
• Other related duties, as assigned

High school diploma or GED
Completed degree(s) from an accredited institution that are abovethe minimum education requirement may be substituted for experience on a year for year basis

Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a levelcomparable to an Administrative Assistant I

N/A

Knowledge of database applications, web content management, and administrative business systems
Records maintenance skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively, both orally and inwriting
Ability to operate and troubleshoot electronic office equipment,computers, and peripherals
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Ability to maintain confidentiality of records and information