Grants Administrator, General Internal Medicine

Job Summary

Manages the grant-related activity of an assigned portfolio of researchers. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, and ensuring that proposals meet sponsor and institutional guidelines and regulations.

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Prepares budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verifies all sponsor requirements are met.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; advises on the allowability of costs to be charged to grant.
• Uses organizational research financial management applications to manage workflow and develop queries and reports.
• Oversees all aspects of the grant application process; utilizes standard DGIM process and templates, works with investigators to evaluate program announcements, develop budgets and required documents, interface with internal and external systems and portals, and facilitates timely submission meeting internal and sponsor deadlines.
• Serves as primary contact for collaborating sites regarding development of proposal subcontract budgets and required materials throughout the award life-cycle as required.
• Provides budget and subcontract monitoring throughout the award life cycle, prepares financial reports and meets with investigators on a regular basis.
• Assists investigators with progress and other required reports, utilizing systems to obtain information, and ensures compliance with all guidelines.
• Facilitates the implementation of industry grants and contracts, clinical trials, billing agreements, material transfer agreements, data use agreements and other agreements as needed.
• Takes the lead on salary and effort management for assigned investigators, utilizing DGIM templates as required and submitting salary distribution changes in the Work Day system.
• Assists with bi-annual investigator time and effort certification process.
• Serves as a liaison between investigators, MGB Research Management, and sponsors.
• Understands and conforms with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with institutional policy; attends meetings and training sessions as required to remain current with institutional and sponsor requirements and policy issues.
• Serves as a member of the research team, helping to design, refine, and implement workflows and processes to optimize resource utilization and operational efficiency.

• Bachelor’s degree preferred; advanced degree and/or CRA (Certified Research Administrator) a plus.
• 2-3+ years of experience in research administration.
• Strong knowledge of federal regulations (NIH, NSF, DoD, DOE, etc.) and Uniform Guidance.
• Proficiency in Excel, Microsoft Word, Adobe, and willingness to learn new applications and systems as needed.
• Proficiency with common grant management systems (e.g., eRA Commons, Research.gov, ASSIST, SciENcv, Proposal Central).

• Exceptional attention to detail, strong analytical and organizational skills.
• Excellent analytical skills; ability to create accurate and compliant budgets.
• Strong communication, organizational, and problem-solving skills.
• Positive customer-service orientation, excellent interpersonal/communication skills, professional manner, and ability to maintain confidentiality.
• Ability to make independent judgments and resolve problems.
• Ability to manage multiple deadlines, reprioritizing as needed.
• Willingness to take on new challenges and openness to change.

• Availability to work in-person 2 days per week; occasional hours outside the standard workday may be required, particularly around grant submission and reporting deadlines.
• Remote Type:
  Hybrid.
• Work Location:
  
  41-45 Avenue Louis Pasteur.
• Scheduled Weekly
  
  Hours:
  
  40.
• Employee Type:
  Regular.
• Work Shift:
  
  Day (United…