Contracts Administrator

Contracts Assistant / Coordinator – Aerospace & Defense

Location: New Hope, MS

Compensation: $90,000–$100,000 Base Salary

We are seeking a Contracts Assistant / Coordinator to support cradle-to-grave contract administration for commercial and government aerospace manufacturing programs
.

This position supports the management of prime contracts and subcontracts, regulatory compliance activities, proposal development, and coordination across Operations, Program Management, Engineering, Supply Chain, and Finance.

The ideal candidate is a self-starter who can work independently, manage multiple priorities, and support both strategic contract negotiations and day-to-day contract execution within a small to mid-sized aerospace manufacturing environment.

• Assist in reviewing customer contracts, NDAs, teaming agreements, and purchase order terms and conditions.
• Support the drafting of straightforward contract documents, revisions, and related documentation under supervision.
• Independently conduct initial reviews of contractual terms and conditions and summarize key provisions, risks, or potential issues for senior staff.
• Assist in preparing and routing contract modifications, change orders, and amendments for approval.
• Maintain organized and compliant contract files.
• Coordinate documentation updates and contribute to audit readiness by ensuring records are accurate, complete, and accessible.
• Monitor and update customer e-commerce portals and the internal ERP system to support order processing, internal workflows, and reporting requirements.
• Support contract closeout by reviewing documentation for completeness, updating ERP and customer portal records, and preparing files for final archival.

• Assist with verifying compliance with applicable regulations, including:
  • Federal Acquisition Regulation (FAR)
  • Defense Federal Acquisition Regulation Supplement (DFARS)
  • International Traffic in Arms Regulations (ITAR)
  • Other applicable federal regulations
• Support the preparation and distribution of contractual flow-down requirements to suppliers.
• Compile and maintain export compliance documentation and associated records.
• Provide administrative support for internal and external audits, including gathering and organizing requested documentation.

• Assist in reviewing RFP and RFQ requirements and preparing proposal documentation under the guidance of senior staff.
• Support the development of RFP/proposal compliance matrices and risk assessments.
• Coordinate pricing reviews with Finance.
• Support senior staff during contract negotiations with government agencies and commercial aerospace customers.
• Prepare negotiation materials, take detailed notes, and track follow-up items and required actions.

• Partner with Program Management to monitor contract performance and funding status.
• Utilize customer portals, ERP systems, and internal software tools to input data, maintain records, and track:
  • Deliverables
  • Contract milestones
  • Funding
  • Payment terms
  • Other contractual requirements
• Identify potential scope changes and elevate them to appropriate senior staff.
• Support the documentation of contract and scope changes under the guidance of Program Management or Contracts.
• Assist with contract closeout activities and final documentation.

• Bachelor's degree in Business, Finance, Supply Chain
  , or a related field.
• 3–7 years of contract administration experience
  , preferably within aerospace or defense.
• Familiarity with FAR-based contracts and agreements
  .
• Basic understanding of FAR and applicable supplements, including DFARS.
• Exposure to fixed-price and cost-reimbursable contracts through professional experience, internships, or relevant coursework.
• Strong organizational skills with the ability to manage multiple contracts, priorities, and deadlines simultaneously.
• Proficiency with:
  • Microsoft Excel
  • Microsoft Office Suite
  • ERP systems

• Experience working within a manufacturing environment
  .
• Familiarity with Department of Defense (DoD) or NASA contracts
  .
• Experience with subcontract…