Field Services Coordinator

Field Services Coordinator

The Rocky Mountain Elk Foundation (RMEF) is a mission-driven non‑profit dedicated to ensuring the future of elk, other wildlife, their habitat and our hunting heritage. Since our founding in 1984, we have helped conserve nearly one square mile of elk country every day. In partnership with others, we have conserved or enhanced more than 9.1 million acres, including improving public access to 1.6 million acres.

Our impact will extend to 10 million acres by 2030. RMEF is proud of our conservation successes and is committed to making an even larger impact in the future.

RMEF is seeking a Field Services Coordinator to provide critical support to RMEF’s field operations department. This position will focus on supporting the fundraising banquet program and RMEF’s field‑based fundraisers. This is an exciting opportunity for a customer‑focused, detailed‑oriented professional to apply their skills in a dynamic, mission‑driven organization. At RMEF, your work directly supports programs that ensure the future of elk and other wildlife, and protect our hunting heritage.

• High school degree or equivalent
• Formal training/education in business administration, communication and similar fields
• Three years progressive experience in an administrative support position or equivalence experience
• Experience working in a volunteer‑based organization

Location: This position is based at RMEF’s Headquarters office in Missoula, Montana and requires full‑time on‑site work.

Provides critical support to the banquet functions of Field Operations. Directly supports the Regional Director and volunteers’ efforts through chapter and banquet support. Primary liaison between the national office and the Regional Director.

• Detailed coordination and daily contact with assigned Regional Directors, providing all aspects of banquet support. This includes ordering and tracking of all materials and merchandise necessary for chapter fundraising activities. Extensive follow‑up is needed, which includes routing requested for information to the appropriate department and advising on problems.
• Assist Regional Directors in assigned region with key fundraising tasks and be a resource throughout the RD’s event planning processes. Tasks may include but are not limited to, working with RD on merchandise orders, assisting RD with mailers, work with RD to ensure necessary merchandise and support materials are ordered, working with RD to submit event advisories and list requests, and assisting RD to ensure timely submission of necessary paperwork and event materials.
• Establish, maintain, and organize chapter and Regional Director promotional information. Responsible for accurate tracking of banquet files to ensure all necessary components are provided to the chapter in a timely manner.
• Interact with Regional Directors and committees regarding policy, bookkeeping, and merchandise information. Have an in‑depth knowledge of banquet set‑up and accounting procedures, as well as familiarity with tax, raffle, and firearm regulations.
• Responsible for updating database with event and volunteer information, including inventory updates, EMS updates, address changes, special list requests.
• Communicate vendor payment issues with accounting/RDs – order cancellations or additions before and after purchase order creation.
• Work with vendors on outside inventory issues and order cancellations.
• Address volunteer and customer complaints in a timely, diplomatic and efficient manner.
• Coordinating, scheduling and maintaining social media Facebook pages, and Klaviyo email notifications related to Banquets and Ladies Events.
• Represent the National Office at State/Provincial Workshops and banquets as needed.

• Knowledge and support of the RMEF’s mission, goals, and activities.
• Must be able to work independently and in a team, handling tasks in a self‑sufficient manner while also supporting other coordinators and staff as needed.
• Must have the ability to problem‑solve, produce practical solutions and effectively implement those solutions.
• Must possess solid communication skills…