Analyst AP

The Accounts Receivable/Payable Analyst, level 2 works within the team of accounting & sales. The AR/AP Analyst will maintain client/vendor accounts to ensure the entry of A/R invoices and A/P invoices remain current. Duties require incumbent to work with multiple business segments and sales managers. Applies a high level of attention to detail with invoicing, research will be required. The A/R-A/P analyst is a strong team player, results orientated has a dedication to excellence and sense of urgency to achieve business objectives.

• Process daily billing, adjustments, refunds, write-offs, NSFs and related clerical support functions
• Perform data entry, inquiries, vendor portal solutions and all vendor account maintenance
• Regularly review client accounts for accuracy, ensuring accurate and updated account information.
• Proactively take actions to encourage timely payments.
• Investigate and resolve client billing-issues in a timely manner while assuring good customer service.
• Identify issues contributing to account delinquency and discusses them with management.
• Resolve payment issues as needed in a timely manner
• Work with suppliers to improve quality of electronic invoices where needed
• Manage all workflow SAP Queries to resolve exceptions to meet daily KPIs
• Recommend best practices and process improvements.
• Apply high level of integrity, ethics and compliance while meeting objectives
• Compile and sort source documents, such as invoices, statements and checks
• Collaborate with Procurement and Receiving as needed to resolve exceptions
• Maintain standard of service level in response time to internal and external customers
• Use various excel queries to research and resolve exceptions in the ERP system
• Reconcile vendor statements using V-lookup function
• Perform various tasks including computing, classifying, recording, and verifying numerical data for use in maintaining transaction level detail in accounting records.
• May serve as a resource to others with less experience
• Work on other Accounts Payable Projects as directed

• Applies practical knowledge of job area typically obtained through advanced education and work experience
• Encouraged to seek continuous improvements
• Performs a range of mainly straightforward assignments
• Works independently with general supervision
• Problems faced are difficult but not typically complex

• Proactive and willingness to contribute to process improvements
• Effective communication skills both verbal and written including business acumen
• Proven organizational and time management skills
• Ability to multi-task and willingness to learn new skills
• Proficiency with MS Office Word and Excel (Pivot tables and V-lookup)
• High level of attention to detail and accuracy
• Team oriented person who can problem solve and identify root cause of problem and take preventative action
• Ability to work effectively in a high growth environment and a rapidly changing organization
• Ability to communicate (read, write and speak English) effectively, professionally and friendly in a business environment
• Perform assigned work in accordance to company policies, procedures and internal controls
• Demonstrate basic PC skills and input data into ERP system
• Demonstrate basic organizational and time management skills
• Take directions and display a willingness to learn

• 1-3 years of related experience and/or training in Accounts Payable or Accounts Receivable role
• Proven experience using Excel to import/export and analyze data, use formulas, V-look-up, create Pivot tables, Graphs. etc
• SAP experience strongly preferred

• HS diploma or GED equivalent required
• AA/AS Degree preferred

No

• Must be able to perform essential responsibilities with or without reasonable accommodations

• Supervisor, Accounts Payable

Qualified Applicants must be legally authorized for employment in the United States. Qualified applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition, genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law.

The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.