Part Time Accounting Specialist

Aurora Medical Spa was founded in 2006 and is approaching 20 years of providing advanced aesthetic skincare and body contouring services. Today, Aurora is a fast‑growing, multi‑location company focused on building smarter systems, improving operational efficiency, and scaling responsibly. We are not a highly corporate or heavily layered organization; priorities move quickly, information comes from multiple channels, and strong execution matters.

The people who succeed here are adaptable, organized, resourceful, and comfortable figuring things out in real time. We are actively investing in technology, automation, AI tools, and better reporting systems to improve how we operate across all departments, including accounting and finance.

We are looking for an Accounting Specialist who is highly detail‑oriented, organized, dependable under pressure, and genuinely motivated to improve processes through technology and automation. This role supports core accounting operations with a strong emphasis on payroll coordination, deadline management, reconciliations, and high‑volume administrative accounting work. Success in this role requires someone who can manage recurring responsibilities accurately while staying calm and flexible when last‑minute changes happen.

It is a part‑time, in‑person office role based in Des Peres, Missouri.

• Stays organized even when information is coming from multiple sources
• Handles deadlines and last‑minute changes without becoming flustered
• Communicates professionally and thoroughly
• Maintains clean, organized inboxes and workflows
• Pays attention to details others miss
• Can work through repetitive, high‑volume tasks with consistency and accuracy
• Naturally looks for ways to improve or automate manual processes
• Learns new systems quickly and is comfortable using AI and technology tools
• Investigates issues instead of simply escalating them

• Support bi‑weekly payroll processing and payroll‑related data entry
• Gather and organize payroll information from multiple sources including email, messaging platforms, operational leaders, and internal systems
• Manage payroll deadlines while accurately handling last‑minute adjustments and corrections
• Maintain documentation and ensure accuracy across payroll‑related reporting

• Process accounts payable and vendor invoices
• Review and reconcile employee expense submissions and corporate credit card transactions
• Perform bank, cash, and system reconciliations
• Post journal entries and assist with month‑end close activities
• Assist with fixed asset tracking, insurance schedules, and other accounting support tasks

• Maintain organization within accounting department inboxes
• Create filters, rules, labels, and workflows to improve email management and reduce missed items
• Ensure requests, approvals, and follow‑ups are tracked appropriately

• Assist with financial reporting and data analysis
• Investigate discrepancies, recurring errors, and operational inefficiencies
• Support reporting across multiple locations and departments
• Help maintain accurate records related to gift cards, promotions, and other operational liabilities

• Identify opportunities to streamline repetitive or manual processes
• Use Excel, AI tools, and automation platforms to improve efficiency and accuracy
• Support operational improvement projects and workflow development
• Learn and adapt to new software and systems as business needs evolve

• Open, sort, scan, and organize physical mail and accounting documents
• Assist with various accounting department and operational support tasks as needed
• Collaborate with spa directors and operations leaders to gather information and resolve issues

• Bachelor’s degree in Accounting, Finance, or related field preferred, or equivalent relevant experience
• 2+ years of accounting, finance, payroll, or administrative support experience
• Strong Excel skills including formulas, lookups, pivot tables, and data organization
• Strong attention to detail and organizational skills
• Professio…