Accounts Payable Specialist

Location: Osage Beach

This is a full-time, in-office position at our location in Osage Beach, MO.Financial Record Keeping:

Maintain accurate records of financial transactions.

Update and maintain the general ledger.

Reconciliation of entries into the accounting system.

Recording of debits and credits.

Maintaining the trial balance, by a reconciliation of general ledgers.

Accounts Payable Management:

Review and verify invoices and check requests.

Sort, code, and match invoices to purchase orders and delivery receipts.

Set invoices up for payment ensuring accuracy and completeness.

Enter and upload invoices into the accounting system.

Track expenses and process expense reports for department managers.

Prepare and process electronic transfers and payments.

Prepare and perform check runs.

Vendor Management:

Maintain vendor files and correspond with vendors to resolve invoice discrepancies.

Provide customer service to vendors and internal departments regarding payment inquiries and account statuses.

Ensure accurate and timely payment of all invoices, adhering to the company's payment policies.

Account Reconciliation:

Reconcile bank accounts and petty cash accounts.

Assist in the preparation of balance sheets, income statements, and other financial statements according to legal and company accounting and financial guidelines.

Compliance:

Ensure compliance with federal, state, and company policies, procedures, and regulations.

Maintain a clear understanding of applicable laws and regulations related to the company’s financial operations.

Administrative Support:

Provide administrative support to management when required.

Organize and maintain financial records.

Skills:

Proficiency in Microsoft Office Suite, especially Excel.

Experience with Quick Books is a must.

Strong numerical and analytical skills.

Excellent organizational skills and attention to detail.

Strong communication and interpersonal skills.

Ability to handle multiple tasks simultaneously and prioritize work.

Physical Demands and Work Environment:

Office environment with standard office equipment.

Ability to sit for extended periods.

Ability to meet deadlines and handle a high volume of work.
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