Accounts Payable Clerk

JOB TITLE: Accounts Payable Clerk

FLSA STATUS: Non-Exempt

REPORTS TO: Accounting Manager

The following description is not intended as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the discretion to add to or change the duties of the position at any time.

Compiles, classifies records, verifies, and maintains data and payments to accounts payable records. Prepares daily payables. Maintains accurate financial reporting using computerized accounting system. Handles vendor inquiries regarding invoices, billing and payment status reports. Works within approved budget, implements cost savings measures.

• Prepares and posts payments to appropriate ledgers, spreadsheets, records and databases.
• Prepares, sorts, copies, files and mails checks, correspondence and other requested items.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Prepares accounts payable checks.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
• Assists with related special projects, as required.
• Audits freight bills against freight manifests.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares analysis and summaries of accounts.
• Monitors accounts payable to ensure payments are accurate and timely.
• Assists in monthly and annual closings.

• Associate’s degree (A.A.) or equivalent from two-year College or technical school; or one year related experience and/or training or equivalent combination of education and experience.

• Knowledge of A/P in manufacturing environment
• Experience with Quick Books
• Organizational skills
• Knowledge of basic mathematics
• Ability to interact with a team of coworkers
• Customer contact skills.
• Computer literate.
• Able to read and comprehend documentation written in the English language.
• Written communication skills.

Sits at least 65% of each day.

Other Motions: walking; bending; carry-reaching above; sitting; repetitive motion hand-wrist; repetitive motion elbow-shoulder; fingering; grasping; feeling; hearing; talking; seeing; eye-hand/foot coordination.

Light work: Exerting up to 10 pounds of force occasionally.

• Depth perception
• Color perception

• Remembering
• Using mathematics
• Scheduling
• Writing
• Combining Advising

• Inside work
• Noise

• Computer hardware and software
• Accounting software
• Manufacturing Software
• Spreadsheet software
• Word processing software
• Copier
• Fax Machine