Accounting Assistant - Qualifications Waived

Position: ACCOUNTING ASSISTANT 1 - MINIMUM QUALIFICATIONS WAIVED
Location: Nevada

This recruitment is for an Accounting Assistant 1. The eligible list will be used to fill current and future vacancies in various locations and agencies across the State of Nevada. Accounting Assistant 1s perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines.

Accounting Assistants must, as the majority of their duties, participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies, following State and agency accounting procedures in the areas of payroll, budgetary accounting, cash flow, revenues and expenditures. Incumbents prepare and process accounts receivable and payable documents; review accounting system reports for accuracy and make corrections such as coding to ensure compliance with clearly established guidelines;

collect data for standard recurring reports or prepare internal ad hoc reports that combine historical data with Controller's reports; and perform related duties as assigned.

PER EXECUTIVE ORDER , ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: (Use the "Apply for this Job" box below). Orders/Executive-Orders/

Graduation from high school or equivalent and one year of clerical experience, six months of which included duties such as accounts payable and/or accounts receivable and balancing accounts; and using computer spreadsheet to record, track and report data; OR graduation from high school or equivalent education supplemented by successful completion of a one-semester college course in bookkeeping and six months of clerical experience;

OR an equivalent combination of education and experience as described above.

Positions at this level perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines. Incumbents may specialize in one function or they may perform several of the duties described below.

Either manually or electronically, code and prepare voucher payable documents for a limited variety of general ledger groups and/or categories according to standard procedures; review accounting documents by comparing the data on the document with back-up information to substantiate claims; verify budget authority for expenditure, accuracy of billing claim and authorized signature; track and report on expenditures for assigned groups and/or categories within a budget.

Receive payments over the counter or in the mail; match payment to receivable due; prepare a receipt; assign budgetary account code and post to revenue account; post payment to receivable account; prepare daily deposit; balance the money, journals and deposit forms against each other; and make deposits.

Compare entries in the Controller's reports to internal reports and original documentation to ensure revenues and expenditures are applied correctly and in a timely manner; correct errors found in the internal records; and refer errors found on the Controller's report for correction.

Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, compliance with policies, procedures and regulations and attachment of required documentation; discuss discrepancies with staff and/or supervisor and make corrections; batch and enter data into internal system and/or pay system or send out for entry.

Access account information manually or on the computer to respond to routine inquiries from clients or vendors.

Perform input and retrieval functions on a personal computer or mainframe terminal; manage information in the computer via spreadsheet, word processing or database computer programs to record, organize, track, report and verify financial information as required.

Perform accounts receivable tasks; verify charges and bill the appropriate account to apprise debtor of the liability; assist in the collection of past due accounts by following prescribed procedures as assigned.

Reconcile manual…