Accounting Assistant

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Salary Range: $19.00 To $21.00 Hourly

The Administrative Accounting Clerk plays a crucial role in supporting the financial operations of the organization by managing and maintaining accurate accounting records and administrative documentation. This position ensures that all financial transactions are recorded timely and accurately, contributing to the overall financial integrity and compliance of the company. The role involves coordinating with various departments to gather necessary financial data, processing invoices, and assisting with account reconciliations.

The Administrative Accounting Clerk also supports month-end and year-end closing activities, helping to prepare reports and documentation for audits. Ultimately, this position is vital in facilitating smooth accounting processes and providing reliable financial information to support business decision‑making.

• High school diploma or equivalent required;
  Associate’s degree in Accounting, Finance, or related field preferred.
• Proven experience in an accounting or administrative support role, preferably within a corporate or financial environment.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in handling financial data.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.

• Experience with ERP systems such as Quantum.
• Knowledge of basic accounting principles and financial regulations.
• Excellent communication skills to effectively liaise with internal teams and external vendors.
• Prior experience supporting audit processes and financial reporting.

• Process and verify invoices, purchase orders, and expense reports to ensure accuracy and compliance with company policies.
• Maintain and update accounting records, including accounts payable and receivable, ensuring all transactions are properly documented.
• Assist in preparing financial reports, summaries, and reconciliations to support accounting and auditing activities.
• Coordinate with internal departments and external vendors to resolve discrepancies and ensure timely payment processing.
• Support month‑end and year‑end closing procedures by compiling necessary documentation and assisting with audit preparations.
• Manage filing systems and maintain organized records of financial documents and correspondence.
• Perform general administrative duties such as data entry, scheduling, and communication to support the accounting team.

The Administrative Accounting Clerk utilizes strong organizational and analytical skills daily to ensure financial data is accurately recorded and maintained. Proficiency in accounting software and Excel enables efficient processing of invoices, reconciliations, and report generation. Attention to detail is critical when verifying financial documents and identifying discrepancies to maintain data integrity. Communication skills are essential for coordinating with various departments and vendors to resolve issues and facilitate smooth financial operations.

Additionally, time management and multitasking abilities help the clerk meet deadlines and support month‑end and year‑end closing activities effectively.