Workday Payroll Manager — Multi-State & Equity Compliance

• Process end-to-end multi-state payroll for more than 1,500 employees using Workday Payroll.

• Manage payroll activities from payroll preparation through final processing.

• Process employee equity transactions and related payroll tax withholding.

• Troubleshoot payroll issues and resolve payroll discrepancies.

• Partner with HRIS and IT on Workday enhancements, testing, and system updates.

• Serve as the primary payroll subject matter expert.

• Prepare payroll journal entries.

• Perform payroll reconciliations and general ledger reconciliations.

• Review payroll accruals and payroll liabilities.

• Support month-end and year-end financial close activities.

• Partner with Accounting to ensure payroll expenses are accurately recorded.

• Ensure compliance with federal, state, and local payroll tax regulations.

• Process payroll remittances and tax filings.

• Manage W-2 and W-2c processing.

• Maintain payroll SOX controls and audit documentation.

• Respond to payroll tax notices and agency inquiries.

• Support payroll audits and internal compliance reviews.

• Oversee time and attendance processes.

• Ensure payroll data is accurate, complete, and submitted on time.

• Administer garnishments, levies, and other required deductions.

• Maintain compliance with FLSA and state wage and hour regulations.

• Identify opportunities to automate payroll processes.

• Support payroll system integrations and enhancements.

• Utilize AI tools such as Claude, Gemini, or similar technologies to improve reporting, documentation, research, and workflow efficiency.

• Recommend process improvements that reduce manual effort and improve payroll accuracy.

Requirements

• 8+ years of payroll experience (exceptional candidates with 4–6 years of extensive Workday Payroll ownership will also be considered).
• Hands-on experience processing payroll using Workday Payroll.
• Experience managing end-to-end multi-state payroll processing.
• Strong payroll accounting knowledge including:
• Payroll journal entries
• General ledger reconciliation
• Payroll reconciliations
• Payroll accruals
• Month-end and year-end close
• Experience processing equity transactions through Workday Payroll.
• Knowledge of federal, state, and local payroll tax regulations.
• Experience processing W-2 and W-2c forms.
• Experience with payroll SOX controls.
• Strong Microsoft Excel and Google Sheets proficiency.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently in a fast-paced environment while maintaining confidentiality.

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Hard Skills

• Payroll Processing
• Payroll Reconciliation
• General Ledger Reconciliation
• Payroll Journal Entries
• Payroll Accruals
• W-2 Processing
• W-2c Processing
• Equity Transactions Processing
• Payroll Tax Compliance
• Month-End and Year-End Close

Soft Skills

• Organizational Skills
• Communication Skills
• Problem-Solving Skills