Multi-State Payroll Tax Compliance Pro

• Prepare, reconcile, and file federal, state, and local payroll taxes, ensuring all deposits and filings are completed accurately and on time.

• Audit quarterly and annual tax filings (941, 940, W-2s, W-3s, state unemployment) and resolve variances in collaboration with Finance and ADP Tax Services.

• Maintain payroll tax configurations and jurisdiction setups in Workday and ADP, ensuring proper tax withholding, SUI rates, and registration alignment.

• Manage multi-state tax compliance, including nexus tracking, employee moves, and new state registrations.

• Reconcile payroll tax liability accounts, prepare supporting schedules, and validate year-end reporting accuracy.

• Respond to tax agency notices and inquiries with thorough documentation and professional communication.

• Support ongoing integration projects by validating data migrations, testing tax setup, and ensuring accurate mapping between entities.

• Monitor changes in tax legislation and communicate required system or process adjustments proactively.

• Assist with internal and external audits, providing schedules, reconciliations, and compliance support as needed.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3–5 years of payroll tax experience within a multi-state, multi-entity organization.
• Strong working knowledge of ADP Smart Compliance and Workday Payroll tax modules.
• Deep understanding of payroll tax principles, filings, and reconciliation best practices.
• Proficiency in Excel for reconciliations, pivot tables, and complex tax data validation.
• Strong analytical, problem-solving, and documentation skills.
• Proven ability to maintain accuracy and confidentiality in all work performed.
• Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

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Hard Skills

• payroll tax preparation
• tax reconciliation
• multi-state tax compliance
• tax filings
• data validation
• Excel
• tax principles
• tax documentation
• audit support

Soft Skills

• analytical skills
• problem-solving
• communication
• attention to detail
• confidentiality

Certifications & Qualifications

• Bachelor’s degree in Accounting
• Bachelor’s degree in Finance