Construction Payroll and Human Resources Administrator

Job Description

Salary: $30 - $35

Payroll and Human Resources Administrator

HVAC mechanical contracting business located in Walnut Creek has an immediate opening for a person that enjoys a small business atmosphere, has a can‑do attitude, is reliable, and willing to wear various hats. Job duties include payroll processing, assistance with human resources and benefits administration, assisting the Controller with various accounting duties, and some reception and office administration tasks. We are open to part‑time or full‑time employment.

• Process bi‑weekly and semi‑monthly payroll using in‑house Foundation software for approximately 30 employees, which includes:
• Timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Auditing of timecards to ensure accuracy of data, including PTO, overtime and meal breaks
• Submitting weekly payroll tax deposits to appropriate tax agencies
• Process new hires, promotions and terminations
• Responsible for certified payroll reporting and compliance
• Calculate and prepare payroll‑related journal entries
• Issue W‑2s timely and accurately

• Administer onboarding process in Bamboo, entering personnel documents, training, etc.
• Order background checks and conduct reference checks for applicants
• Oversee open enrollment for group health coverage. Responsible for ensuring new hires are enrolled in group health and 401(k) plans timely
• Process termination paperwork, COBRA administration, conduct exit interviews and respond to unemployment claims filed

• Assist in month‑end close, bank account reconciliations, recurring journal entries
• Gather documents for annual insurance audit, 401(k) audit, and ESOP valuation and compliance

• Order office supplies as necessary
• Work with IT to order and set up new phones and/or computers for new hires, and assist employees with ongoing phone and computer needs

• Three+ years prior construction payroll processing, including certified payroll
• Excellent written and oral communication skills an absolute must
• Detail oriented with strong analytical skills
• Understanding of federal, state and local wage and tax laws
• Familiar with LCP Tracker a plus
• Self‑motivated, able to work with a minimum of supervision, and handle matters with complete confidentiality
• Proficient in Microsoft Word, Excel and Outlook
• Experience with Foundation Software a plus
• Construction industry experience a plus

• Group health coverage including medical, dental and vision
• Paid time off and holiday pay
• Employee Stock Option Plan (ESOP)
• 401(k) retirement plan
• Health Savings Account

When applying, please include cover letter and salary requirements.

Pay Range: $30.00 - $35.00