Accounting Clerk

The Accounting Clerk provides administrative and transaction support to the accounting department. The position is responsible for accurate data entry, document organization, routine account follow-up, and maintenance of accounting records. This role supports the monthly close by ensuring source documents are complete, properly filed, and available to Staff and Senior Accountants for reconciliation and review.

QUALIFICATIONS:

• High school diploma or equivalent required; associate degree or college coursework in Accounting, Business, or Finance preferred.
• One or more years of accounting, bookkeeping, accounts payable, accounts receivable, banking, payroll, or administrative experience preferred.
• Working knowledge of Microsoft Excel, Word, Outlook, and electronic document-management practices.
• Ability to enter data accurately, follow written procedures, maintain organized records, and meet recurring deadlines.
• Experience with Oracle Net Suite or another accounting system preferred.
• Strong attention to detail, dependability, and willingness to ask questions when information is incomplete or unclear.
• Ability to work both independently and collaboratively in a fast-changing environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following is a representation of the major duties and responsibilities of this position. The agency will make reasonable accommodations to allow otherwise qualified applicants with disabilities to perform essential functions.

• Enter approved accounting transactions and supporting information into designated systems accurately and within established deadlines.
• Organize, name, save, and maintain invoices, payment support, bank documentation, remittance information, and other accounting records in the required electronic folders.
• Assist with accounts payable and other administrative tasks, including invoice intake, payment-document matching, vendor or customer follow-up, and routing exceptions to the appropriate accountant.
• Download and compile bank, credit-card, payroll, billing, and other source-system reports needed for monthly close and routine reconciliations.
• Prepare basic schedules, transaction listings, and outstanding-item reports using approved templates and instructions.
• Assist with researching missing documents, duplicate items, unapplied payments, outstanding checks, and incomplete transaction support.
• Maintain vendor and customer records and request required documentation in accordance with company procedures and access controls.
• Support check, ACH, positive-pay, and payment-processing workflows as assigned, while maintaining appropriate separation of duties and approval requirements.
• Track assigned tasks and due dates, communicate delays promptly, and provide status updates to the Accounting Manager or Assistant Controller.
• Assist with audit and compliance requests by retrieving, organizing, and indexing supporting documentation.
• Maintain confidentiality of payroll, banking, employee, vendor, patient, and company financial information.
• Perform other accounting and administrative duties as assigned.

PHYSICAL REQUIREMENTS:

• Stand, sit, talk, hear, reach, stoop, kneel and use of hands and fingers to operate computer, telephone, and keyboard on a frequent basis (up to 75% of the time).
• Close vision requirements due to computer work.
• Light to moderate lifting may be required.