Accounts Payable Supervisor

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CV Resources has partnered with our client in search for an AP Supervisor.

The role oversees the daily operations of the AP function within a high-volume, multi-entity shared services environment. This role is responsible for managing the AP team to ensure accurate and timely processing of invoices, expense reports, and vendor payments across multiple companies and jurisdictions. The AP Supervisor will play a key role in streamlining workflows, improving processes, and maintaining strong internal controls to support scalability and operational efficiency.

Key Responsibilities

Operations Management

• Supervise the day-to-day operations of the AP team, ensuring timely and accurate processing of high-volume invoices for multiple entities.
• Monitor workload distribution to maintain service levels and deadlines.
• Review and approve batches of invoices, expense reports, and payment runs.
• Ensure accurate coding of invoices in compliance with company policies, accounting standards, and tax regulations.
• Coordinate weekly and monthly payment cycles for domestic and international vendors.

Process Improvement & Controls

• Implement process enhancements to increase efficiency and accuracy in AP operations.
• Maintain strong internal controls to prevent errors and mitigate risk
• Oversee the integration of AP workflows for newly acquired entities.
• Partner with Procurement and Finance to optimize the procure-to-pay process.

Vendor & Stakeholder Relations

• Serve as the primary escalation point for vendor inquiries and internal department issues.
• Foster strong relationships with vendors to resolve disputes and ensure positive business relationships.
• Collaborate with internal stakeholders (Accounting, Procurement, Treasury) to address issues and improve service delivery.

Leadership & Team Development

• Lead, mentor, and develop a team of AP Specialists, providing training, guidance, and performance feedback.
• Conduct regular team meetings to review priorities, deadlines, and process updates.
• Support career development and succession planning for AP team members.

Reporting & Compliance

• Prepare AP-related reports for management, including aging reports, KPI dashboards, and accrual schedules.
• Ensure compliance with company policies, GAAP, and relevant tax regulations.
• Support internal and external audit requests by providing documentation and process explanations.

Qualifications

Required

• 5+ years of progressive accounts payable experience, including at least 2 years in a supervisory or lead role.
• Proven experience in a high-volume, multi-entity shared services environment.
• Strong knowledge of AP processes, GAAP, and relevant tax regulations.
• Proficiency in ERP systems
• Exceptional organizational skills with the ability to prioritize and manage multiple deadlines.
• Strong leadership skills with the ability to motivate and guide a team.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function
  
  Accounting/Auditing
• Industries Manufacturing

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