Payroll Accounting & Compliance Specialist

• Support accounting and compliance activities for payroll operations as part of the Trinity Health Payroll Shared Services team
• Provide or coordinate training for ministry and central payroll team members
• Serve as the primary vendor contact for resolving data and processing issues
• Work with Regional Health Ministry teams to ensure accuracy of employee payroll data and processing information
• Analyze and monitor payroll functions including tax setup/withholding, banking, garnishments, and general processing
• Support vendor and internal department relationships for auditing, procedure implementation, accurate with holdings, processing, and payments
• Educate payroll colleagues on processes and procedures, communicate deadlines and annual calendars, and upscale issues as appropriate
• Ensure payroll-cycle activities including tax, benefits, wage attachment, banking, reconciliation, auditing, and transmission are accurate and timely
• Complete quarter-end and year-end payroll activities and assist Regional Health Ministry Payroll Managers with compliance and accuracy
• Collaborate with leadership on process-efficiency initiatives and continuous quality and service improvements
• Work with HR and TIS staff to resolve system and operational issues affecting payroll vendor information transfers
• Support the payroll production process
• Maintain confidentiality of payroll and human resources information
• Participate in special projects involving system enhancements and quality improvements
• Assist with developing and maintaining policies and procedures
• Perform other duties as assigned

• Associate's degree with major coursework in bookkeeping, accounting or related field or three (3) to five (5) years of comprehensive and progressively responsible payroll experience; or an equivalent combination of education and related work experience
• Experience in a multi-entity and multi-state organization handling payroll and payroll processes, payroll tax and state reciprocity rules, garnishments, payroll-related regulatory compliance including FLSA, banking ACH/settlement, and internal controls for the payroll cycle, or an equivalent combination of education and related work experience
• Ability to work well in a team environment
• Good oral and written communication skills; comfortable communicating with all levels of the organization
• Strong analytical skills and ability to develop methodologies for collecting, summarizing, analyzing, and evaluating data
• Detail oriented and able to meet established deadlines; excellent follow through required
• Strong personal computer skills, particularly Excel
• Experience with Workday, Kronos timekeeping, and ADP tax services preferred
• Demonstrated understanding of accounting principles
• High degree of professionalism and customer focus
• Ability to maintain a high degree of confidentiality
• Highly motivated self-starter with good judgment, tact, and diplomacy
• Comfortable operating in a collaborative, shared leadership environment
• Ability to organize work priorities and adapt to frequent changes
• Ability to work concurrently on a variety of tasks/projects in a potentially stressful environment
• Must possess the ability to comply with Trinity Health policies and procedures
• Must maintain working knowledge of applicable Federal, State, and local laws/regulations, Trinity Health Integrity and Compliance Program, Code of Conduct, policies, and procedures

Demonstrates expertise in payroll operations, compliance, and accounting principles, with a strong focus on accuracy, confidentiality, and regulatory adherence. Proficient in analyzing payroll data and collaborating with cross-functional teams to enhance process efficiency and service quality.

• Payroll Operations
• Regulatory Compliance
• Analytical Skills
• Workday Experience
• Excel Proficiency

• Payroll Processing
• Tax Setup
• Garnishments
• Accounting Principles
• Data Analysis
• Internal Controls
• Multi-State Payroll
• Payroll Tax Compliance
• Procedure Implementation
• Quarter-End Activities

• Communication Skills
• Detail Oriented
• Team Collaboration
• Customer Focus
• Adaptability

• FLSA Compliance
• Payroll Cycle
• Confidentiality
• Trinity Health Policies
• Banking ACH

• Workday
• Kronos
• ADP Tax Services
• Microsoft Excel