AP Specialist

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Full Time Professional SES-S LA-Lafayette, Lafayette, LA, US

The Accounts Payable Specialist is responsible for accurate and timely accounts payable processing and administration of the corporate credit card lifecycle. The Accounts Payable Specialist processes vendor and employee transactions, maintains cardholder records, validates receipts and supporting documentation, monitors compliance with the Company credit card policy, and supports accurate financial reporting. The ideal candidate is self-motivated, detail-oriented, organized, and comfortable working in a fast-paced environment with recurring deadlines.

This position is expected to be onsite in Lafayette, LA.

Duties and Responsibilities

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Processes a high volume of vendor invoices, employee expense reports and other accounts payable documents in an accurate and timely manner in accordance with company policy and guidelines
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Reviews company credit card statements and processes approved payments to credit accounts.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Respond to vendor and employee queries and resolve issues in a timely manner.
• Communicate any unresolved issues to supervisory personnel on a timely basis
• Maintain accurate records and filing systems consistent with legal and regulatory requirements
• Maintain an accurate vendor listing and aged accounts payable listing
• Processes approved check payments.

• Order and issue corporate credit cards for approved employees in accordance with the Company credit card policy and documented approvals.
• Maintain accurate records of cardholders, card limits, issue dates, approvals, and card status.
• Validate receipts and supporting documentation for corporate credit card transactions.
• Monitor employee receipt submissions and follow up to ensure receipts are turned in within established time parameters.
• Research missing receipts, unsupported or unusual charges, and other exceptions; elevate unresolved issues in accordance with policy.
• Coordinate approved card replacements, limit changes, suspensions, and cancellations, including prompt cancellation when an employee separates from the Company or no longer requires a card.
• Support periodic review and reconciliation of corporate credit card activity and maintain complete documentation for audit purposes.

Qualifications

• High school diploma or equivalent required;
  Associate’s or bachelor’s degree in Accounting preferred.
• At least one year of related experience required.
• Excellent verbal and written communication skills.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

• Ability to work efficiently in accounts payable and expense-management modules of accounting software.
• Intermediate Microsoft Office skills, including Excel; experience with expense-management or corporate card platforms preferred.
• Valid Driver’s License and reliable transportation.
• A neat, well-groomed, and professional appearance shall…