Intake & Project Coordinator

Position Information

The CARE Office Intake and Project Coordinator provides proactive, high‑quality, and trauma‑informed support as a member of the Student Services organizational unit. This confidential role offers comprehensive administrative assistance to the CARE department, a resource center for victims and survivors of sexual violence.

Key responsibilities include:

• Assisting with new client intake and confidential data entry.
• Providing financial, budgeting, and accounting support, including departmental purchasing.
• Coordinating departmental payroll and travel arrangements, ensuring compliance with all personnel guidelines.
• Facilitating administrative support for departmental events.
• Providing backup support to other departments within the AVC/Dean of Students organization as needed.

This position reports directly to the Director of the CARE Office.

Compensation:
Full salary range $61,282.80 – $87,821.28 annually, with an expected pay scale up to $76,901.04.

• Bachelor’s degree or equivalent in a related field.

• Five (5) years of related experience, or an equivalent combination of education and experience.
• Experience processing routine financial accounting/purchasing transactions with an online financial system and identifying and researching account variances.
• Experience exporting data, tracking, preparing spreadsheets, and documenting transactional backup reports using software such as Word, Access, Excel, File Maker Pro, etc.
• Administrative experience in an office setting, including calendaring for staff/faculty, coordinating administrative activities, travel, and programming.
• Experience in a customer‑service oriented environment, responding to and exceeding the needs of faculty, staff, students, and the community; ability to work effectively individually and as part of a diverse team.
• Experience with the UC online Payroll/Personnel System.
• Experience with UCR Financial System (UCRFS).
• Experience with the online Student Information System (BANNER).
• Experience in trauma‑informed care.

• Ability to work with individuals and groups across a wide array of identities and life experiences (gender, disability, class, race/ethnicity, sexuality, culture, religion, etc.).
• Effective, professional communication using tact and diplomacy.
• Maintain a high level of confidentiality at all times.
• Accurate record keeping with strict attention to detail and problem‑solving skills.
• Proficient in drafting letters and memos for signature or review, with correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.

• Knowledge of applicable federal, state, and UC policies, procedures, and regulations related to the responsibilities of this job.

Palm Springs, CA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected categories under state or federal law.