Project Coordinator

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

• 100% employee-owned with 40+ years of industry history
• A Top 5 Systems Integrator Giant
• ENR Top 500 Firm

We have a Project Coordinator opportunity in our Chesterfield, MO office. This person will assist Wunderlich-Malec Project Managers in achieving the overall strategic objectives of the projects and work assigned. The primary areas of responsibility assigned to the Project Coordinator are project management, project accounting and project delivery. This would include working with numerous resources to properly source various project types, materials, or equipment.

These items will typically range from manufacturing to automation equipment and installation services.

• Support project managers with daily, weekly, monthly tasks as needed
• Meeting management:
  • Agendas, minutes, action item logs, communication follow up
• Project schedule management:
  • Reporting, status updates
  • Action items, punch listing
  • 3 week look ahead management
• Document management:
  • Creating project documentation structure and maintaining access, version control, proper filing
  • Submittal management
  • Transmittals
  • Monthly client reports
  • Project review board reports
• Financial management:
  • Status updates, forecast support, and cost reporting
  • Creating Purchase Orders and Processing Invoices
  • Accounts payable support
  • Subcontract setup, invoicing, payments
  • Expense report support
  • Project setups
• Personnel logistics support:
  • Housing issues, travel support, deliveries
• Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc.
• General administration such as paperwork, copying, printing, office supplies, PPE, and using a computer
• Follow‑up with vendors for project status

• Office management:
  • Supplies, snacks, plant maintenance, mail, deliveries, misc. errands
  • Office housekeeping and maintenance issues liaison with landlord
• Timesheet management for BU81 team
• New hire on-boarding support
• Provide general support to visitors, meetings
• Townhall logistics
• Ensure filing systems are maintained and current
• Assist with setting up and supporting trade shows
• Assist Business Development Manager with marketing and sales pursuits
• Maintain a safe and secure working environment
• Support budgeting and bookkeeping procedures

• High school diploma or GED required with five or more years of administrative support experience
• Associates/Bachelors Degree in Administration or Finance is preferred

• Experience with Microsoft Office Suite required
• Detail oriented with strong verbal and written communication skills
• Time management skills and ability to multi‑task and prioritize work
• Strong organizational skills

Seeing, color perception, hearing, clear speech, and dexterity in hands

Standard office environment, frequent use of personal computer, copy machines and phones

* Job Description s are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.

• Medical
• Dental
• Vision
• Basic and Supplemental Life and AD&D
• Long Term Disability
• Voluntary Short Term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Health Savings Account
• Paid Time Off (PTO)
• Paid Holidays
• Tuition Reimbursement
• Referral Bonus Program
• 401(k)/Profit Sharing
• 100% ESOP (Employee Stock Ownership Plan)
• Employee Assistance Program
• Will Preparation Resources
• Worldwide Travel Assistance

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.