Bookkeeper​/Secretary

PARISH:
St. Bonaventure Church, Hurricane Branch, Indian Grove

LOCATION:

Marceline

EMPLOYMENT STATUS:
Full-Time Hourly (with benefits)

Group insurance and Retirement Plan Eligibility are governed by plan documents.

• Greets visitors to the office in a professional and friendly manner
• Responds to mail, emails, voicemails, and telephone calls
• Assists other staff members when time, energy, and skill permit
• All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed, running copies of flyers, etc.
• Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the council’s involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations)
• Keeps vital statistics for the parish (including IG and HB)
  • Sacraments
  • Deaths
  • Marriages
  • Council Minutes
  • Virtus Training – making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work
  • Mass parishioner counts – report turned in monthly
• Keeps pastor informed of vital concerns within the parish
• Creates a weekly Bulletin and Monthly Calendar for St. Bon, HB, and IG and makes sure that the Bulletins are emailed, published to our site, and placed in the Churches.
• Keeps records of Bulletins and makes sure they are published each year
• Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon, HB, & IG
• Schedules Eucharistic ministers and Liturgical Ministers
• Maintains a positive relationship with parish council and other volunteers
• Maintains a reasonable inventory of church supplies
• Handles routine questions about policies and procedures of the Parish
• Assist with payroll/onboarding when needed
• Obtain payroll reporting for Quick Books
• Assist onboarding for new employees
• Help employees with Paylocity and walk them thru on how to use Paylocity
• Make sure FMLA, Term, New Hire, Workers Comp, etc. paperwork is sent to the correct place.
• Prepare bank deposits and records of receipts
• Make sure all finances are logged and tracked in Quick Books
• Reconcile all accounts
• Run 10% Tithe reports monthly
• Run Quarterly and Yearly reports
• Prepare vouchers, including coding and payment of outstanding invoices for the Church, Rectory, and School
• Bills IG, HB, and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats
• Year End Financials for the Diocese and any other reports the Diocese may ask for
• Prepares financial statements as requested
• Prepare tax statements for the parish yearly
• Makes sure all Parishes (St. Bon, HB, and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese
• Attends training seminars when they arise
• Performs other duties as assigned

• Computer and organizational skills
• Intermediate knowledge of Microsoft Word and Microsoft Excel
• 3-5 years previous training or experience as a bookkeeper/finances
• Experience with Quick Books is a plus
• Ability to maintain confidentiality
• Intermediate and accurate mathematical skills
• Great people skills