Coordinator –GA

Key responsibilities for this role within our HR & GA Department include providing assistance with and facilitating the organization of essential office services. The role will also involve supporting the human resources process, offering general administrative support, and ensuring a safe and comfortable work environment for all staff. The role involves acting as a key support person, handling employee requests and questions, and managing various aspects of office administration.

• Ensuring a safe and comfortable work environment including maintenance of Safety Manual & Injury & Illness Prevention Program.
• Assisting and coordinating company and office events/activities.
• Managing office issues such as maintaining the phone system, offsite document storage, parking ticket processing, carpet cleaning, and handling special occasion donations/flowers.
• Holiday Materials Coordination: manage the entire process for corporate calendars, holiday cards, and holiday gift chocolates that includes coordinating selection, ordering, and compiling all necessary recipient mailing addresses from both regional branches and various departments.
• Invoice Management: handling all invoices pertaining to the general office environment and the company house.
• Arranging and escorting vendors for office equipment repairs and general maintenance.
• Providing backup support to the Office Services Coordinator for equipment, sample requests, security access cards, building requests, mail/UPS handling, new hire workstation setup, and coordinating with KMS for PC and related equipment.
• Assisting with recruitment by scheduling interviews as requested.
• Supporting new employee onboarding and orientation to foster a positive attitude toward organizational objectives.
• Preparing the necessary paperwork to establish new employee profiles and personnel files including properly filing and maintaining all employee records.
• Assisting with processing terminations.
• Assisting new employee background checks.
• Preparing and processing service awards for employees.
• Supporting any related duties within department.
• The company reserves the right to add or change duties at any time.

Working Hours:

To be Confirmed.

The introductory period is six months and will require daily on-site work. Following this period, a hybrid telecommuting option may be available based on company policy.

San Francisco, CA