Confidential Admin Assistant

Description

The Confidential Administrative Assistant provides high-level administrative support across multiple departments, including Human Resources, Accounting, and Communications. This position requires discretion, professionalism, flexibility, and strong organizational skills to manage sensitive information, coordinate cross-departmental projects, and ensure efficient daily operations.

The ideal candidate is detail-oriented, adaptable, and capable of maintaining confidentiality while supporting leadership and staff in a variety of administrative and operational functions.

• Assist with onboarding and offboarding employees, maintaining personnel files, and tracking compliance documents.
• Assist with coordinating employee communications, training schedules, and benefit-related correspondence.
• Support HR projects such as policy updates, recruitment postings, and record audits.
• Maintain confidentiality of employee records and sensitive information at all times.
• Assist with accounts payable and receivable processes, including data entry, invoice tracking, and vendor communications.
• Draft, proofread, and distribute internal and external communications, including announcements, newsletters, and reports.
• Manage confidential correspondence and ensure timely responses to inquiries.
• Assist with website and community content updates as directed.
• Maintain a professional and positive working relationship with staff, vendors, and community members.
• Perform any other duties as assigned by the General Manager or Operations Manager within reason.

• Minimum of three years of administrative experience, preferably supporting HR or accounting functions.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities with discretion and sound judgment.
• Commitment to maintaining confidentiality and professionalism in all aspects of the role.