Administrative assistant; Adobe,Powerpoint

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Location:

Hybrid - , Maryland Heights, MO, with three days in the office and two days working remotely. The firm is expected to transition to a four-day‑in‑office and one‑day remote schedule effective June 1, 2026

Contract 6+ months with Possible extension

$20/hr on w2

As the Administrative Assistant, you will provide administrative support to ensure efficient day‑to‑day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization.

• Coordinate projects and handle changing priorities.
• Organize calendars and work of others, including prioritizing and structuring next steps for follow‑up.
• Execute on the follow‑up needs.
• Oversee and coordinate internal and external events.
• Schedule and manage complex Outlook calendars including travel, accommodations and events.
• Monitor deadlines and due dates for case preparation.
• Coordinate and schedule meetings and conference calls that cross time zones with multiple attendees who have changing and sometimes conflicting calendars.
• Communicate consistently to ensure alignment with attorneys and teams in day‑to‑day needs, priorities and deadlines, status of larger work projects/tasks, and identify what is on the horizon to help manage time appropriately.
• Handle high‑level internal and external communications, including managing incoming phone calls, returning phone calls, responding to voicemails, managing incoming e‑mails by forwarding and/or responding as appropriate, and creating and mailing letters and memos on behalf of others.

• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Adobe Professional, various web based applications, AI and technology and document management programs.
• Create/prepare basic to complex PowerPoint presentations, spreadsheets and correspondence.
• Create, update and maintain reports requiring compilation of data from different sources and systems.
• Strong ability to set goals, multi‑task and prioritize workload with little direction.
• High level of attention to detail in documents, correspondence and reports.
• Discern priorities and proactively manage timelines to elevate attorneys’ work.
• Handle multiple, competing priorities in an effective manner.
• Accurate and timely handling of legal bills and expense reports.
• Ability to anticipate questions and/or needs for what comes next in the work and workflow.
• Make decisions with the business need in mind.
• Ability to coordinate projects and handle changing priorities.
• Ability to organize calendars and work of others, including prioritizing and structuring next steps for follow‑up.
• Utilize problem solving skills in investigating resources, analyzing the work and coming up with ways to address situations.
• Determine urgency of situations and implement the appropriate escalation process.
• Manage very confidential information on an ongoing basis.
• Exercise appropriate level of confidentiality in all aspects of the position.
• Connect the dots of work to help identify and anticipate needs.
• Ability to see detail of immediate work and connect with departmental goals/objectives.
• Demonstrate accountability, take initiative, and develop new approaches to enhance existing processes and services for the full division.
• Ability to quickly adapt to new ways of doing things, work under tight deadlines and challenging conditions.
• Ability to be flexible when needed and help drive adoption of change.
• Able to pick things up quickly and apply learnings to personal work and contribution.
• Keep current on skills needed as the role evolves.
• Strong verbal and written communication skills to ensure message is clear and concise.
• Listen carefully and express reactions and opinions in a professional and open manner.
• Build and maintain relationships across the firm and with external attorneys to ensure an understanding of the work and needs as well as resourcing the right people for the right work.
• Maximize relationships to get work done.
• Ability to work well within a team environment, leverage the skills of others, identify and help others where needed, and participate in department projects.

Some college education preferred or at least 3-5 years of experience in a legal or law firm environment.