Office Coordinator

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. Western

U is more than the practice of medicine. We are defined by character and culture.

At Western

U, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of Western

U. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Control Number

Position Control Number 998436

Type of Position

Type of Position Staff

Position Status

Position Status Full-time

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Department

Department 4201-Harris Family Center for Disability and Health Policy

Job Summary

Coordinates and implements an efficient office system for the Harris Family Center for Disability and Health Policy ( HFCDHP ). Performs administrative assistant work of average difficulty, involving independent judgment, for the Director, the Associate Director, and the department.

Knowledge,

Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using other combination of skills and abilities.

• Excellent computer and Microsoft Office software skills necessary in order to set up document formats, and any other software programs required by this position.
• Excellent verbal and written communication skills. Must be able to effectively interact with faculty, staff, administration, students, healthcare professionals, and outside contacts; ability to communicate with others in person, by telephone, and by E-mail.
• Ability to work in a fast-paced environment with multiple tasks and be flexible in job assignments.
• Ability to handle detail-oriented assignments with accuracy and maintain confidentiality.
• Working knowledge of software and/or applications including but not limited to Microsoft 365 and Zoom.
• Basic office skills including but not limited to the ability to operate a fax, printer, scanner, telephone, and copy machine.

• Education: Any combination of education and/or experience equivalent to an AA/AS degree with any combination of training or experience that provides the required knowledge, skills, and abilities.
• Experience: 4-5 years of administrative experience or 4-5 years’ experience in a healthcare education program. 6+ years of experience preferred

• Education: Bachelor’s degree is preferred

• Coordinates correspondence, reports, meetings, minutes, and general responsibilities related to HFCDHP

• Coordinates student and department events. For example, making flyers, email communication, and forms for distribution.

• Works with the Director/Associate Director to create policies and procedures for the department.

• Works with the Director/Associate Director to hire and train new staff members.

• Function as one of HFCDHP’s primary resource schedulers. This includes reservation and coordination of study rooms, lecture halls, to accommodate the delivery of student exams as well as other department events and activities.
• Assists with note-taker accommodations. This includes peer note-takers and note-taker app/software (such as Otter); work with Tech Support to manage access to Canvas and SharePoint files; maintain…