Executive Assistant to CIO

Executive Assistant to the CIO – University of California, Riverside

As Executive Assistant to the Associate Vice Chancellor and CIO, this position functions with a high degree of autonomy and is responsible for establishing and maintaining a professional and cooperative working environment within the CIO's office and abides by or enforces policies and procedures to achieve maximum efficiency. Provides executive-level programmatic, analytical, and administrative support on a wide range of issues, projects, programs, and matters of importance to Information Technology Solutions (ITS).

Operates with a high level of confidentiality, discretion and diplomacy when interacting with UCR constituents including ITS Leadership and staff. The incumbent will work collaboratively with internal and external constituents including faculty, staff, students, and vendors. Has a thorough understanding of the CIO's priorities and expectations and takes these into account in coordinating the CIO's schedule. Manages the CIO's calendar and assures that the CIO is fully briefed and has all relevant background materials for each engagement.

Coordinates with other staff to clarify and arrange details of meetings. Ensures relevant materials, data, resources, information are summarized and compiled, as appropriate and applicable to a wide variety of situations and audiences. As required, prepares communications, arranges meetings/travel schedules, oversees special projects (such as ITS event planning) and reviews hardware and software purchases made by UCR organizations other than ITS.

This position develops and distributes agendas, prepares presentations on behalf of the CIO, attends meetings, takes minutes/records highlights, tracks action items, and initiates follow-up as necessary. Maintains electronic and hard copy filing systems for easy retrieval. This position is classified as on-site.

The full salary range for the Executive Assistant is $74,384.25 - $ annually. However, the expected pay scale for this position is up to $96,535.76 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Bachelor's degree in related area and/or equivalent experience/training.

4-7 years of related experience.

• Strong service orientation.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advising and counseling skills.
• Strong communication skills with all levels of staff, faculty, students, and external constituencies, both verbally and in writing.
• Solid analytical/problem-solving skills with the ability to research and synthesize data.
• Familiarity with the organization's processes, protocols, and procedures.
• Ability to multi-task with demanding time frames.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Thorough knowledge of common organization-specific and other computer application programs, including Google Workspace suite (Google Drive, Docs, Slides, etc.).
• Ability to manage small to mid-level projects.
• Experience preparing and distributing agendas and writing detailed meeting minutes.

• Knowledge of federal regulations such as FERPA.
• Strong familiarity with UCR Business and Finance Bulletin G-28 (Travel) and UCR Travel Policy (900-20) as well as Business and Finance Bulletin G-79 (Entertainment) and UCR Entertainment Policy 200-44.
• Proficiency using Workfront for project management.
• Possesses…