Admin Support Coordinator - Applied Humanities

Administrative Support Coordinator

Location: Humboldt

Classification & Salary: CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20), Anticipated Hiring Range: $4,367 per month (Step
1). Full‑time, benefited, non‑exempt, 12‑month pay plan permanent position with a one‑year probationary period.

Benefits: Outstanding vacation, medical, dental, and vision plans; life insurance; voluntary pre‑tax health and dependent care reimbursement accounts; fee waiver education program;
California Public Employees Retirement System (PERS); 15 paid holidays per year.

Under the work‑lead direction from the Department Chairs, the incumbent is responsible for the administrative support and coordination of the Applied Humanities department and the Critical Agriculture Studies & Agroecology B.A. program along with associated programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees.

• Responsible for the administrative and clerical operations of the departments and programs, to include overall responsibility for departmental office practices and procedures.
• Coordinate work priorities, schedules, and deadlines, including coordinating office student assistants, to ensure College, administrative, department, and instructional activities and requirements are completed in a timely manner.
• Develop, coordinate, implement, explain, evaluate, and revise policies as needed in conjunction with the Department Chairs to ensure compliance with department/program, College, and University goals and objectives.
• Provide support to office student assistants, including guidance and training.
• Provide office coverage as needed.
• Organize and coordinate a variety of department/program and committee meetings as requested by the Department Chairs.
• Attend department meetings and transcribe minutes.
• Serve as Key Advisor and arrange for phone, keys, computer, and nameplates for new, moving, and separating faculty, staff and students.
• Serve as a central source of information and referral for faculty, students, staff, and community members regarding department/program, College, and University programs, procedures, and policies; interpret, explain, and apply this information as required.
• Coordinate special events (workshops, visiting lecturer presentations, department or program retreats) and distribute information as directed by Department Chairs.
• Maintain files in accordance with University, College, and department file maintenance and disposal policies to meet all reporting requirements.
• May prepare presentations, documents, and other materials to meet academic and administrative goals.
• Maintain department and program websites, working with the Department Chairs, College, Mar Com and ITS as appropriate.
• Support programs in program review processes and assessments and ongoing student recruitment efforts as requested and directed by the Department Chairs and Program Leads.
• Coordinate facility maintenance and repairs, submitting work requests as needed and preparing locking plans for department/program facilities.
• Coordinate and administer scholarship awards and funds.
• Perform other administrative and clerical duties as needed and assigned.

• Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chairs and College Budget Analyst.
• Regularly track revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepare periodic analyses of expenditures, and provide reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc.
• Manage and maintain records related to trust accounts, and…