Administrative Assistant

JOB TITLE:

Administrative Assistant

LOCATION:

Valencia, CA

SCHEDULE:

Monday – Friday | 6:30 AM – 4:30 PM

DURATION: 2-Year Contract

PAY:
Up to $34-39/hr

In this role, you will provide high-level administrative and operational support for the HRCM project team within a live construction environment.

Key responsibilities include:

• Supporting project leadership and field operations, including:
  
  o Managing complex calendars and scheduling activities
  
  o Coordinating meetings, tours, and stakeholder engagement activities
  
  o Maintaining project tracking systems and administrative records
• Supporting the Director and Senior Managers with daily administrative operations
• Coordinating communications and ensuring alignment across project stakeholders
• Assisting with logistics and scheduling while minimizing disruption to field execution
• Providing visibility into project activities to support decision-making and execution
  
  Essential Duties and
  
  Job Functions:
• Manage complex scheduling and calendar coordination for leadership and project activities
• Coordinate project meetings, site tours, and stakeholder engagement logistics
• Track requests, approvals, and project activities using organized administrative systems
• Maintain accurate documentation, records, and communication logs
• Prepare reports, meeting materials, presentations, and correspondence as needed
• Support communication flow between leadership, project teams, contractors, and stakeholders
• Exercise sound judgment in prioritizing requests within an active construction environment
• Follow established approval processes and support compliance with project procedures
• Anticipate administrative and operational needs to proactively support leadership teams
• Assist with special projects and additional administrative tasks as assigned
  
  Knowledge &
  
  Skills:
• Strong organizational and scheduling skills with ability to manage multiple priorities
• Excellent communication and stakeholder coordination abilities
• Strong attention to detail and proactive problem-solving skills
• Ability to exercise sound judgment in a fast-paced construction or project environment
• Experience supporting leadership teams and coordinating project logistics
• Strong administrative and recordkeeping skills
• Ability to maintain professionalism and confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work effectively onsite in a team-oriented environment
  
  Education & Experience:
• High School Diploma required
• Bachelor’s Degree preferred
• Previous experience in administrative support, project coordination, or construction/project environments preferred
• Experience supporting senior leadership or project teams strongly preferred
  
  Additional Information:
• One opening available
• One round of interviews with the hiring manager
• Strong possibility of contract-to-hire conversion based on performance and budget (not guaranteed)
• SoCal Gas will provide equipment
• Fully onsite role, Monday through Friday
  
  Top Qualities the Hiring Manager is Seeking:
• Strong organization and scheduling abilities
• Excellent communication and stakeholder coordination skills
• Sound judgment with proactive administrative support mindset

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