Administrative Assistant

Job Description

We are seeking a highly organized, tech‑savvy, and motivated Administrative Assistant to support our growing Farmers Insurance district and sales center operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys keeping systems organized, and takes initiative without needing constant direction.

The ideal candidate is detail‑oriented, dependable, and proactive with a positive attitude and strong administrative skills. While this is not primarily an insurance‑focused role, the position plays a key part in supporting daily operations, sales support activities, lead management, invoicing, and administrative coordination.

• Paid Time Off (PTO)
• Mon‑Fri Schedule
• Holidays and Evenings Off
• Flexible Schedule
• Good Team Environment
• Career Growth Opportunities
• 401(k) Match

• Provide administrative support to agency leadership and sales center operations
• Manage and organize lead distribution from Cole’s directory
• Create, track, and process invoices accurately and efficiently
• Maintain spreadsheets, reports, and internal tracking systems using Excel
• Assist with operational workflows and process organization
• Leverage tools such as ChatGPT and other technology platforms to improve efficiency and productivity
• Help maintain a smooth and organized office environment
• Communicate professionally with team members and support staff as needed
• Take ownership of assigned projects and complete tasks independently

• Strong Excel and spreadsheet management skills
• Highly organized with exceptional attention to detail
• Self‑starter who can work independently and solve problems proactively
• Positive attitude with a team‑oriented mindset
  
  Strong technical and computer skills
• Excellent time management and multitasking abilities
• Professional communication skills
• Previous administrative, executive assistant, or office support experience preferred
• Insurance is a plus, but not required