Budget and Operations Manager

Job Summary

San José State University is seeking a highly skilled Budget and Operations Manager to join the Division of Research and Innovation (R&I). Reporting directly to the Vice President for Research and Innovation, this position plays a vital role in coordinating the division’s budgeting, personnel administration, and daily operations. The incumbent will support a range of campus research programs and accounts across the SJSU enterprise, including CSU, Research Foundation, and Tower Foundation.

• Oversee and analyze budgets for multiple accounts and funding sources within the division
• Generate budget forecasts, coordinate fund allocations, and ensure compliance with CSU and SJSU financial policies
• Serve as the principal contact for coordination between the Research & Innovation Division and Academic Affairs
• Manage daily operations of the Office of Research, including scheduling, communications, and event support
• Support the hiring and onboarding process for division personnel in collaboration with University Personnel and Faculty Affairs
• Implement and manage administrative processes for programs and research activities funded through the CSU and SJSU
• Maintain confidential records related to staffing, payroll, and project administration
• Act as point of contact for internal and external stakeholders, including Chancellor’s Office, auxiliary organizations, and external agencies

• Strong written and oral communication skills
• Ability to work within a collaborative team
• Excellent customer service and public relations skills
• Working knowledge of managing budgets including processing requisitions, payment of invoices, fund transfers, and guidelines for the variety of funds handled in R&I (CSU Operating Funds, Professional and Continuing Education - PaCE, Tower and Research Foundation Accounts)
• Working knowledge of and ability to apply the California Education Code regulations, CSU Executive Orders, SJSU policies, budgetary and financial policies and guidelines of the CSU/SJSU, and policies and procedures in R&I.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
• Ability to use appreciable judgement in the development of policies and procedures related to issues
• Work requires coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities
• Ability to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, students, state, federal and local governments agencies as well as the general public
• Ability to exercise initiative, flexibility, good judgment and discretion

• A bachelor’s degree and/or equivalent training
• Five (5) years of administrative work experience
• Experience successfully managing a large complex budget
• Strong analytical and administrative management skills
• Experience with compliance policies and procedures

• A bachelor’s degree in finance or business administration
• Five (5+) years of high-level executive administrative work experience
• Experience with finance, budget and administration within higher education environment
• Experience with research compliance policies and procedures

• Classification:
  Administrator I
• Anticipated Hiring Range: $8,167/month - $8,500/month
• CSU Salary Range: $4,135/month - $12,228/month

The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of the base salary.

Satisfactory completion of a background check, including a criminal records check, employment and education verification, is required for employment. Depending on the position, a motor vehicle and/or credit check may be required. Background checks are conducted through the university’s third‑party vendor. All costs associated with this procedure are paid by the university.

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities.