Registration Coordinator, Conferences and Events

Registration Coordinator, Conferences and Events

Remote within California, some travel required for in‑person event support.

• Oversee and ensure all aspects of event registration are handled efficiently, guaranteeing a seamless experience for speakers, attendees, and staff.
• Create, manage, and update team calendars, department manuals, shared folders, and all event‑related record‑keeping files and programs.
• Order, maintain, and manage inventory tracker stock of event supplies.
• Assist with the collection and storage of event data to use for dashboards and year‑end reports.
• Manage the new event process: add the event to all calendars, create a Google event folder, create an ASANA project, add the event in Salesforce, and maintain the event throughout planning; add the event to the Vision Resource Center (VRC) event calendar.
• Manage data through the entire registration process: launch registration, maintain registration, enable waitlist, close registration, manage data for the event, and utilize data for timing of the event.
• Manage all items related to registration such as merging name badges, printing, stuffing, prepping and packing event items for in‑person events.
• Manage on‑site registration desk using OnArrival: greet and check in guests, process onsite payments, handle walk‑in attendees and answer questions.
• Manage all onsite volunteers – create processes and documents for a smooth process onsite.
• Other duties as assigned.

• Minimum of 2 years of related client‑side experience focused on registration management, attendee services, conference logistics, and event support from planning through execution.
• Minimum of 2 years of experience supporting a team.
• Event registration experience (virtual and in‑person).
• Experience using a CRM to track stakeholder lists; direct experience with Salesforce and/or Cvent is a plus.
• Any experience in an education or non‑profit environment is preferred.
• Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships.
• Ability to organize event details such as catering, location, invite lists, special guests, technology set‑up, and promotional materials.
• High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.

• Competitive compensation, generous PTO, holidays.
• Medical, dental, and vision plans.
• Flexible Spending Accounts and Health Savings Accounts (HSA). Employee Assistance Program and wellness offerings.
• CalPERS retirement program and optional 403(b) and 457 retirement plans.
• Tuition reimbursement.
• Public Service Loan Forgiveness certified employer.

Budgeted hourly pay range: $24.04 – $26.44. Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

If you have any questions, please email us at jobs
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