Administrative Assistant - Concord Elementary

Administrative Assistant
- Concord Elementary Job Description

• Full-time position, 40 hours/week
• Schedule:
  
  12 months, Monday-Friday
• LAOP Level D
  - Beginning hourly rate: $20.32 , subject to experience
• Full Benefits included
• Non-exempt

Summary:

Serves as administrative assistant to the principal and assistant principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping, etc.

• Assists administrators, teachers, staff, students, families, parent group, and community as needed
• Finalizes student enrollment within building and verifying records during school year and summer months
• Processes student withdrawals and forwarding student records
• Enters and maintains student transportation information
• Assists with building arrival and dismissal process
• Makes and receives telephone calls, takes messages, routes calls. Sends and responds to emails
• Maintains school records and files for building, principal and related requirements
• Manages building financial resources including but not limited to: creating budget and entering budget adjustments, depositing collected cash/checks, creating purchase orders, reconciling credit card purchases, and monitoring print shop charges.
• Distributes mail
• Assists with building security in regards to visitors and personnel access including but not limited to: verifying reason for visit, scanning visitors’ driver's license, monitoring security cameras and radios, monitoring approved parent volunteer list, and distributing and activating staff key cards
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
• Maintains items necessary for building communication and efficiency such as staff lists, calendars, fliers, etc.
• Assists with planning and organization of field trips
• Maintains paperwork for required safety drills/emergency drills
• Monitors sub assignments and fills building vacancies as needed; prepares information for substitute teachers each day
• Prepares discipline reports
• Assists with organization of events and assemblies
• Supervises students in hallways, offices, and as needed by building
• Processes daily attendance for the student population and corrects/approves timesheets for building staff
• Provides appropriate first aid needs
• Schedules use of building.
• Submits work orders for the building as needed
• Attends Open House and Conferences
• Orders, processes, and maintains office materials and equipment.
• Attends staff meetings and professional learning as directed
• Performs all work in accordance with governmental laws, state mandates, and Lindbergh policies
• Provides professional and courteous customer service to all parents, staff, and visitors

• Citizenship, residency or work visa required

• Brian Moeckel , Principal
• Concord Elementary
• Email: (Use the "Apply for this Job" box below).

Equal Opportunity

Employer:

Lindbergh Schools considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other legally protected status.