Reception Coordinator

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La Jolla Country Day School is seeking a welcoming, organized, and service-oriented Reception Coordinator to serve as the primary point of contact for students, families, faculty, staff, and visitors. This highly visible role is essential to creating a professional, warm, and secure environment while supporting the daily operations of the School. The Reception Coordinator manages front desk operations, visitor access, communications, mail services, and administrative support functions that contribute to the smooth and efficient functioning of campus life.

The ideal candidate is an exceptional communicator who enjoys helping others, thrives in a fast-paced environment, and brings a positive, collaborative approach to their work. They are highly organized, detail-oriented, and capable of managing multiple responsibilities while maintaining professionalism, discretion, and strong customer service.

At La Jolla Country Day School, every member of our community contributes to creating an environment where students can thrive academically, socially, artistically, and athletically. Our mission is to develop the scholar, artist, and athlete of character, and we believe that exceptional faculty and staff are essential to achieving that mission.

As the first person many visitors encounter, the Reception Coordinator plays a vital role in shaping the experience of our community. This position offers the opportunity to engage with students, families, faculty, staff, alumni, and guests while contributing to a welcoming and inclusive school culture.

We are a mission-driven educational community dedicated to equity, belonging, and continuous growth. We value individuals who demonstrate emotional intelligence, adaptability, professionalism, and a commitment to service. If you enjoy building relationships, supporting others, and being an integral part of a vibrant school community, we would love to meet you.

• Visitor Management & Primary Desk Operations
  • Serve as the primary receptionist and first point of contact for all campus visitors.
  • Welcome students, families, faculty, staff, and guests with professionalism, warmth, and courtesy.
  • Manage visitor sign-in procedures and ensure compliance with campus safety and security protocols.
  • Direct visitors, phone calls, and inquiries to the appropriate departments and personnel.
  • Provide accurate information regarding school programs, directions, contact information, and campus resources.
  • Maintain employee and departmental directories and ensure inquiries are routed efficiently.
  • Coordinate front desk coverage during absences to ensure continuous reception support.
• Communication & Mail Services
  • Manage incoming and outgoing mail, packages, deliveries, and correspondence.
  • Operate and support the school's telecommunications systems.
  • Maintain internal phone extension and contact lists in collaboration with the technology department.
  • Manage phone messages, front door notifications, and communication processes during breaks and school closures.
  • Ensure timely and accurate distribution of communications and deliveries.
• Reception Area & Facilities Support
  • Maintain a clean, organized, and welcoming reception area and shared hospitality spaces.
  • Monitor inventory and coordinate ordering of office, hospitality, postage, and kitchen supplies.
  • Ensure reception and common areas reflect the professionalism and welcoming culture of the school.
  • Monitor office equipment and report maintenance needs for postage machines, coffee machines, and related resources.
  • Support Booster Club sales by managing inventory, processing transactions, and maintaining stock levels.
• Event & Administrative Support
  • Provide logistical and administrative support for school-wide meetings, celebrations, and special events.
  • Assist with event coordination, catering arrangements, hospitality needs, and related logistics.
  • Support campus operations through general clerical and administrative responsibilities.
  • Collaborate with colleagues across departments to ensure efficient and responsive front office operations.

• Welcoming & Service-Oriented:
  You enjoy helping others and create positive experiences for students, families, visitors, and colleagues.
• Highly Organized:
  You can effectively manage competing priorities, maintain attention to detail, and keep operations running smoothly.
• Professional Communicator:
  You communicate clearly, courteously, and confidently in person, by phone, and in writing.
• Adaptable & Resourceful:
  You remain calm under pressure, respond thoughtfully to changing priorities, and solve problems proactively.
• Collaborative Team Member:
  You work effectively with colleagues across departments and contribute positively to a supportive school culture.
• Growth-Oriented:
  You embrace feedback, approach challenges with a learning mindset, and continuously seek opportunities for…