Project Coordinator

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions.

Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

The purpose of the Project Coordinator is ensuring the seamless and efficient execution of projects through meticulous planning, organization, and communication. Their primary responsibility is to oversee document management, submittal processes, and facilitate effective communication among stakeholders. By organizing project documentation, managing material procurement, coordinating submittal processes, and facilitating meetings, the Project Coordinator contributes to the successful completion of projects on time and within budget.

• Files project schedules provided by the General Contractors.
• Coordinates delivery schedules of materials and equipment to ensure timely availability at job sites.
• Assists in the creation and updating of specialized project schedules and labor tracking sheets as required.
• Organizes the final preparation of project submittals and verifies approved documents for conformity.
• Maintains Proposed Change Orders, Change Orders, Material Logs, and RFI logs, ensuring accuracy and completeness of project documentation.
• Gather and manage required documents for turnover meetings and job start meetings, ensuring efficient organization and accessibility of project files.
• Manages the submittal process, ensuring all necessary documents are collected, reviewed, and submitted in accordance with project requirements and deadlines.
• Liaise with subcontractors, suppliers, and internal teams to gather required documentation and ensure compliance with project specifications.
• Tracks the status of submittals, address any discrepancies or issues, and communicate updates to stakeholders as necessary.
• Attends various meetings such as turnover and job start-up and turnover, recording accurate meeting minutes and following up on action items.
• Facilitate effective communication between project stakeholders, ensuring everyone is informed and aligned on project progress and requirements.
• Stay current and knowledgeable about projects to assist other departments as needed, contributing to cohesive project management efforts.
• Perform any other job-related duties or function as assigned by management.
• Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency.
• Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's).
• Maintain SOP's (Standard Operating Procedures) for compliance practices and other associated functions.
• Demonstrates and represents company core values in daily actions, interactions, and decision-making processes.
• Integrates the company core values into work practices, ensuring that they are reflected in the tasks you undertake, projects you manage, and solutions you provide.
• Proactively seek ways to enhance and strengthen the integration of core values within direct role and the entire enterprise.

• High school diploma or equivalent
• Previous experience in construction project coordination or administrative support is a plus.
• Strong organizational skills to effectively coordinate delivery schedules of materials and equipment, ensuring timely availability at job sites.
• Excellent attention to detail and accuracy in managing project documentation, including submittals, proposed change orders, change orders, material logs, and RFIs. Familiarity with document control systems and software to streamline document management processes.
• Attention to detail in ensuring compliance with project specifications and deadlines throughout the submittal process.
• Strong communication skills, both…