Office Coordinator

Location: California

## Description

Job Summary:

The Office Coordinator reports to the director of the department assigned to and is responsible for handling a wide range of administrative support related tasks independently. This role requires a high level of professionalism and confidentiality.

Essential Duties and Responsibilities:

• Assist in the tracking and maintenance of administrator certifications.
• Assist in purchasing and delivering supplies for residents.
• Communicate any concerns to the department director.
• Oversee generic resources in the community and outing binders (e.g., park passes, adaptive seating funded throughmedical) specific to current residents
• Oversee grocery and supply orders and track all associated expenses.
• Manage consultants, including but not limited to tracking hours, contact management, and identification of newconsultants.
• Tracking of staff hours for the department director.
• Maintain the rosters and employee files for assigned residential facilities.
• Research regulations and requirements of all overseeing agencies as requested by the facility administrator.
• Assists in the creation, organization, and maintenance of residential files for Kala Homes, according to regulatory standards as outlined in the resident chart checklist, conducts monthly random audits, and submits findings to RM and Director
• Updates, prioritizes, monitors, and communicates technology needs to the facility administrator.
• Participate in finance tracking and adherence to departmental budgets.
• Coordinate and maintain facility maintenance
• Assist with maintaining resident appointment calendars.
• Oversees activity calendar development for assigned facilities.
• Assigns and monitors annual trainings as needed.
• Assists with set up and monitoring of CPI and Ukeru training.
• Orders supplies as needed.
• Create direct/indirect reports for director and highlight staffing needs for the Director.
• Assist in the annual development of Quality Assurance reports for ACRC as needed
• Track, print, and assign Parent/Conservator/Guardian/Resident surveys and then enter feedback into a tracking document.
• Assists in all residential audits.
• Occasionally runs errands locally
• Must be able to travel to all homes at the request of the Director.
• Ensure accurate and timely reporting of all time and approval of all timecards in Paycom.
• Other duties as related.

Other Competencies or

Skills:

Quality Control Ability to be detail oriented with few errors. Should be able to stay focused without being easily distracted. Checks own work for accuracy.

Excellent organizational skills are required.

Integrity Ability to be honest and has internal guiding principles that are not compromised. Treats others with respect. Represents AK philosophy.

Represents self and company in a professional manner. Understands and adheres to all company policies and procedures.

Communication Excellent communication skills including writing skills and demonstrated ability to structure large amounts of information in a writtendocument that is clear and easy to understand. Effective interpersonal communications with staff at all levels. Respond to emails and phonecalls in a timely manner (within 48 hours when not on LOA or sooner if urgent). Direct all concerns/problems to the director(s) you support.

Communication that involves informing or seeking of approval should be submitted to the director(s) you support. Information that is ofconfidential nature is never to be discussed with others without the approval of the director(s).Relationships Ability to build positive business relationships with others through good interpersonal and group communication skills. Maintains a positive attitude. Adaptability Ability to be adaptable and flexible, embrace change and see it as an opportunity.

Welcomes and applies feedback to improve performance. Accountability Every team member is 100% accountable to the team. Accept responsibility for your respective contributions to the failures and errors of the team. Refrain from assuming that he/she knows the intention of another member. Concentrate efforts on solutions and refrain from complaining, finger pointing, passing on of…