Administrative Support Assistant

Apply now Job no: 554146
Work type: Staff
Location: San José
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department’s front‑line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications.

• Serve as the front‑line receptionist for the department, responding to phone, email, and in‑person inquiries.
• Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support.
• Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions.
• Assist students with advising‑related processes, registration questions, and Registrar procedures.
• Support orientation activities and coordinate advisor assignments and reassignments.
• Update and maintain the department website and social media platforms.
• Prepare and distribute department communications, flyers, newsletters, and promotional materials.
• Supervise and provide work direction to student assistants.

• Ability to communicate with constituents in a professional and respectful manner.
• Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling.
• Ability to compose and appropriately format correspondence and reports.
• Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools.
• Working knowledge of campus CMS systems, OnBase, Docu Sign, OU Campus, etc. (Training available).
• Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
• Ability to identify deviations from applicable policies.
• Ability to perform accurately in a detail‑oriented environment.
• Ability to handle multiple work priorities, organize and plan work and projects.
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
• Strong oral communication skills. Must possess excellent customer service and public relations skills.

• Completion of a high school program or its equivalent.
• One (1) year of experience in an office environment.

• Three (3) years of related office work experience.

Classification:
Administrative Support Assistant II
Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 – Step 12)
CSU Salary Range: $3,565/month - $5,092/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

All applicants must apply within the specified application period:
January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities.

Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Advertised: Jan 13 2026 Pacific Standard Time
Applications close: