Business Assistant

Full‑time Business Assistant position at Coalition Life supports daily business operations, donor services, financial processes, and administrative functions.

• Pray daily for the mission of Coalition Life.
• Maintain a strong personal commitment to the organization’s pro-life mission and values.

• Review and direct donor-related cases daily, ensuring timely follow-up.
• Answer incoming calls and respond to donor voicemails and questions within 24 hours.
• Assist with the processing and acknowledgment of donations.
• Track and process tax credits.

• Support financial operations in Quick Books, including categorizing transactions, reconciling accounts, and attaching receipts.
• Enter journal entries into Quick Books.
• Review and approve staff expense reports; send payroll reminders to the team.
• Process checks and cash deposits as needed.
• Manage bi-monthly invoice payments, ensuring recurring obligations are paid on schedule.
• Scan, save, and file receipts and financial documents.

• Manage the business email inbox: maintain the Master Calendar, route invoices and receipts, and flag non-routine items for leadership.
• Collect, open, and distribute daily mail.
• Prepare and manage business documents including statements, invoices, and formal correspondence.
• Order and manage office supplies and merchandise based on incoming requests.
• Provide general administrative support as needed.

• Maintain physical employee files and the Master Employee List.
• Assist with new hire orientation in coordination with leadership.

• Medical, dental and vision benefits.
• Paid time off.
• The privilege of working alongside other pro-life heroes making a real difference.

• High school diploma, associate’s degree, or 2+ years of experience in a related field.
• Strong, sincere commitment to the mission and values of Coalition Life.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Experience with Quick Books or similar accounting software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial and donor information with discretion.
• Prior experience in business administration, nonprofit operations, or finance.

• Experience with a CRM platform (e.g., Salesforce, Pay Pal, Stripe).
• Familiarity with payroll processing software (e.g., Paylocity).
• Experience with task management tools (e.g., GQueues).