Part-Time Academic Affairs Administrative Assistant

Office Of The Provost And Academic Affairs Division Support

Position Summary

Perform a variety of complex office tasks to support the Office of the Provost and the Academic Affairs Division.

Key Performance Indicators

• Provide courteous, timely, and effective support to faculty, staff, and students.
• Maintain accurate knowledge of programs.
• Provide financial administrative support, including purchasing and record maintenance.
• Process data efficiently and maintain accurate records.

Essential Functions

• Serve as a receptionist for the Office of the Provost.
• Provide administrative support for the Provost and Academic Affairs faculty and staff.
• Prepare letters, reports, documents, and other correspondence.
• Provide support to Academic Affairs:
• Maintain knowledge of the responsibilities of the Academic Affairs Senior Executive Administrative Assistant and provide coverage as needed.
• Assist the Academic Affairs Senior Executive Administrative Assistant with the planning and execution of the Commencement Ceremony.
• Perform other duties and projects as directed by the Provost and Vice President of Academic Affairs.

Required Behaviors, Competencies, and Skills

• Ability to communicate diplomatically, clearly, and effectively both verbally and in writing.
• Ability to function independently and creatively with minimal supervision.
• Ability to handle confidential information with discretion.
• Ability to adapt readily to a variety of tasks and situations.
• Ability to establish and maintain effective working relationships with all employees.

Interpersonal skills:

• Ability to communicate effectively with a variety of people, including the general public.
• Ability to organize and express instructions in logical sequence to describe how something works or explain how to perform a task.

Technical skills:

• Excellent computer skills, including proficiency with Microsoft Office, specifically Excel, and Adobe.
• Interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
• Ability to write business letters, summaries, and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.

Experience

Education:

Associate of Arts or Associate of Applied Science degree, or near completion of degree.

Work Experience:

At least three years of full-time, highly skilled, directly related work experience in addition to the above criteria. Industry Knowledge:
Broad background involving experience in an educational institution, general office experience, and familiarity with the local community. Proficiency in the use of office equipment.

Work Environment and Physical Requirements

Working in a professional office environment, this position requires sitting, standing, stooping, kneeling, reaching, walking, pushing, pulling, light lifting, grasping, talking, seeing, hearing, and repetitive motion.

Mineral Area College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, gender identity, disability, age, religion, creed, sexual orientation, socioeconomic status, genetic and family medical history as defined by GINA, or marital or parental status, in admission/access to, or treatment/employment in its programs and activities.