Administrative Assistant II - Holman Middle School

Administrative Assistant II - Holman Middle School

Pattonville School District is seeking a passionate and dedicated Administrative Assistant II to join our team. We are committed to creating a nurturing environment where diversity is strength, knowledge is freedom, and commitment leads to success. The ideal candidate will provide exceptional administrative support, foster a welcoming and inclusive school environment, and contribute to the overall success of our students and staff.

Key Responsibilities:

• Provide administrative support to the principal, including managing correspondence, filing, scheduling, and document preparation.
• Serve as the primary point of contact for visitors, staff, and students; offer assistance or direct inquiries appropriately.
• Prepare, compose, and format a variety of documents and reports, including confidential materials.
• Answer and screen phone calls; relay messages or route to appropriate personnel.
• Maintain manual and electronic filing systems for records such as attendance, payroll, and purchase orders.
• Manage the principal's calendar, coordinate meetings, and record minutes.
• Sort and distribute mail; handle and deposit collected school funds.
• Support budget monitoring and assist with purchasing processes.
• Reconcile bank statements and internal ledgers on a regular basis.
• Prepare comprehensive financial reports for the building principal and appropriate district personnel.
• Assist in overseeing staff time-clock system to ensure accurate reporting of hours, overtime, and leaves of absence.
• Authorize and issue Purchase Orders (POs) while ensuring compliance with district spending limits.
• Verify receipt of goods and services to initiate timely payments.
• Remain knowledgeable about school policies, procedures, and district contacts.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Excellent communication and interpersonal skills; able to engage effectively with staff, students, families, and the public.
• Knowledge of school policies, procedures, and internal operations; ability to handle sensitive information with discretion.
• Strong organizational skills with the ability to multitask, prioritize, and work independently or as part of a team in a fast-paced setting.
• Proficient in modern office software and technology, including word processing, spreadsheets, email, and scheduling tools.

Travel Requirements:
Travels to school district buildings and professional meetings as required.

Why Join Us? A supportive community dedicated to student achievement. Competitive salary and comprehensive benefits. Opportunities for professional development and career growth. A district that values innovation and collaboration.

Schedule:

Monday-Friday eight hours per day; in person. Pay Structure:
Pay Grade A110: $18.22-$31.04 per hour based on years of experience in accordance with the district salary schedule. Work Days: 220 days.