Administrative Coordinator

Administrative Coordinator — CMC Regulatory Affairs

Responsibilities:

• Provide comprehensive administrative support to CMC Regulatory Affairs leadership.
• Manage complex calendars; coordinate leadership meetings and large-scale events (planning, logistics, scheduling).
• Lead travel coordination and submit Concur travel reports for executives.
• Support office space coordination (Foster City) and arrange resources to meet timelines.
• Coordinate annual budget preparation; review monthly budgets and investigate/research variances.
• Coordinate large-event activities; liaise with guests and speakers and coordinate related needs (travel, hotels, expense reports, presentation tools/materials).
• Screen/prioritize manager mail and email; manage manager calendars (including OOO calendars).
• Support departmental operations and budget activities; drive multiple projects to completion.
• Use Excel, Chem Draw, File Maker Pro, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations; create draft documents/templates/reports from raw data (may use internet searches).
• Act as a resource and cross-train to cover other administrative assistants during extended absences.

Qualifications/

Skills:

• High school diploma + 3–5+ years administrative experience.
• Strong verbal, written, and interpersonal skills; excellent attention to detail.
• Knowledge of administrative/office policies; advanced office software skills.
• Proofreading/editing ability for technical documents.
• Ability to juggle multiple priorities and complicated calendars across executives/external personnel; proactive with minimal supervision.
• Customer-service orientation, professionalism, strong team player; ability to handle confidential materials.

Salary range: $–$; may include discretionary annual bonus/stock incentives; paid time off; medical/dental/vision/life insurance.