Project Administrator - Industrial

• Location 77 WESTPORT PLZ STE 250, St Louis, MO, 63146, United States
• Employee Type FT Exempt

The Project Administrator provides administrative and operational support to the Industrial Sector leadership team, project teams, office operations, and joint venture partners. This role is responsible for coordinating meetings, managing documentation, supporting onboarding and staffing processes, facilitating travel administration, assisting with project closeout activities, and helping maintain efficient day-to-day operations across the sector. As the Industrial Sector continues to grow, this role will evolve to meet the changing needs of the business.

• Support Industrial Sector organization, communication, meeting coordination, and follow-up tracking.
• Coordinate meetings, prepare agendas, capture meeting notes, distribute action items, and track follow-up items to completion.
• Assist with new hire onboarding processes, documentation, and workflow coordination.
• Maintain and track travel agreements and related employee documentation.
• Support sector staffing efforts by maintaining staffing reports, tracking resources, and updating related documentation and workflows.
• Assist with bid packages, prequalification documents, permits, bonds, contracts, and project correspondence.
• Process, track, and distribute submittals, change orders, and other project documentation.
• Maintain project tracking logs, contract lists, document registers, and reporting tools.
• Serve as a point of contact for subcontractors, suppliers, consultants, and project stakeholders regarding administrative matters.
• Support project closeout activities by tracking and collecting manuals, warranties, as-builts, and required turnover documentation while coordinating subcontractor closeout compliance and follow-up on outstanding deliverables.
• Maintain closeout status reports and document collection logs.
• Assemble and maintain final turnover packages, ensuring completeness and accuracy prior to client handoff.

• Support day-to-day office operations and ensure a welcoming, professional environment.
• Manage visitor access, office badging, conference room scheduling, and onboarding logistics for team members, visitors, and joint venture personnel.
• Coordinate office logistics and support joint venture partners utilizing PARIC office space, including meetings, events, catering, and hospitality arrangements.
• Coordinate calendars, meeting schedules, and event logistics for project teams and leadership.
• Coordinate vendors and assist with office maintenance and facility-related needs.

• 3+ years of administrative, project administration, office coordination, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, One Drive, and SharePoint.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Professional demeanor with strong customer service and relationship-building skills.
• Hybrid work arrangement consisting of four days in office and one remote workday per week
• Fast paced, collaborative, and growth oriented environment

• We offer comprehensive benefits including but not limited to medical, dental, and vision coverage, flexible PTO, 10 Paid Holidays per year, life and AD&D, short and long-term disability coverage, participation in a 401k program that includes company match, and many other additional voluntary benefits.
• Career development and professional growth opportunities.
• A collaborative and inclusive workplace culture rooted in our core values.

PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.