Senior Administrative Assistant

Job Summary

Our client is seeking a Senior Administrative Assistant to join their team! This position is located in Valencia, California.

• Provide administrative support to the department and individuals, such as the Director and Senior Managers.
• Manage complex calendars, scheduling conflicts, and leadership priorities.
• Coordinate meetings, leadership reviews, stakeholder engagements, and project tours.
• Prepare meeting agendas, presentation materials, reports, and documentation.
• Maintain organized filing systems, tracking logs, and project records.
• Support travel coordination, expense tracking, and logistics management.
• Manage incoming communications, requests, and correspondence.

• 8+ years of administrative support, executive assistant, project coordination, or operations support experience.
• Experience supporting senior leadership, directors, or project management teams.
• Strong organizational, scheduling, and multitasking abilities.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow‑through.
• Ability to work independently and prioritize in a fast‑paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience coordinating meetings, calendars, logistics, and stakeholder communications.
• Ability to maintain confidentiality and professionalism.

• Familiarity with project coordination or project controls processes.
• Experience working in high‑visibility or operational project environments.
• Knowledge of scheduling tools, project tracking systems, or collaboration platforms.
• Experience coordinating executive‑level meetings and stakeholder events.

• Organization & Scheduling Excellence – ability to manage complex calendars, logistics, and competing priorities.
• Communication & Coordination – strong stakeholder alignment and consistent information flow.
• Judgment & Proactive Support – anticipates needs and prioritizes activities to support execution and operational continuity.

Location:

Valencia, CA

• Pay Range:
  The approximate pay range for this position is between $25.00 and $33.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental & Vision Insurance Plans.
• Employee‑Owned Profit Sharing (ESOP).
• 401K offered.