Purchasing Administrator

A purchasing administrator manages and oversees a company’s purchasing procedures. As a purchasing administrator, it is their duty to ensure the organization remains within its purchasing policies and procurement. Additionally, the purchasing administrator also monitors the company’s inventory of supplies, gather, and analyze purchase requests, and process purchase orders.

• Researching and comparing suppliers, goods, and services.
• Selecting the most suitable suppliers in terms of reliability and cost.
• Requesting cost proposals and negotiating contracts and prices.
• Preparing and processing purchase orders.
• Maintaining records of all transactions, purchase orders, receipts, and payments.
• Scheduling and verifying all deliveries.
• Building and maintaining positive, long‑term supplier relations.
• Oversee and work alongside warehouse clerk to ensure material is not misplaced.
• Reviewing staged material for deliveries.
• Following up on expected deliveries with Vendor and Warehouse clerk
• Maintaining records of company tools and equipment

• Ability to work well under pressure and meet deadlines
• Effectively communicate verbally and in writing with supervisors, peers, subordinates, and vendors
• Follow up on all details of the job to ensure completeness and accuracy
• Exceptional attention to detail
• Excellent verbal, written, organizational and interpersonal skills are required.
• Ability to successfully balance and follow-up on multiple tasks.
• Proficiency in Windows, Microsoft Office, Quick Books is required
• Strong negotiation, research, and analytical skills