Manager - Office

Manager - Office

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Office Manager plays a key role in ensuring the smooth operation of the organization's daily activities. This position oversees administrative processes, manages office resources, coordinates with internal departments, and supports company leadership in maintaining a productive and efficient workplace. Some main duties are answering phone calls and responding to emails to the parish, maintaining parish census, cemetery, and sacramental records, compiling and publishing the weekly bulletin, preparing and sending parish correspondence, maintaining the parish calendar and event schedules, and assisting the bookkeeper with parish financial matters.

The ideal candidate is highly organized, detail-oriented, and skilled in multitasking within a fast-paced environment.

Job Responsibilities

• Oversee and coordinate all administrative functions to ensure efficient office operations.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Supervise administrative staff and support team members in completing tasks and meeting deadlines.
• Develop and implement office policies, procedures, and organizational systems.
• Coordinate schedules, meetings, and travel arrangements for executives and teams.
• Serve as the main point of contact for building management, IT, and other service providers.
• Assist with budget tracking, expense reports, and financial documentation.
• Maintain company records, files, and databases in accordance with confidentiality and compliance standards.
• Support onboarding and HR administrative functions, including new hire paperwork and training logistics.
• Organize company events, meetings, and team-building activities.
• Ensure a safe, clean, and professional working environment.

Job Requirements

• Bachelor's degree in Business Administration, Management, or related field (preferred).
• 3–5 years of experience in office administration or management.
• Proven experience supervising administrative or support staff.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Knowledge of budgeting, procurement, and facility management best practices.
• Ability to work independently and maintain confidentiality.
• Problem-solving and decision-making aptitude in dynamic environments.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.