Administrative Assistant - Registrar

Administrative Assistant
- Registrar

$18.05 per hour 260 day (12 month) calendar with standard benefits

This position works 8 hours per day and 40 per week, 12 months a year. The scheduled work hours for this position are 7:30 - 4:00 PM.

This institution is an equal opportunity provider. INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. Internal closing date is July 23, 2026.

STATUS:
Full-Time/40 Hours per week

FLSA STATUS:
Exempt - x
- Non-Exempt

REPORTS TO:

Building Principal

HUMAN RESOURCES - x
- Approved
- Not Approved

POSITION SUMMARY:

Supports the mission of the school district by performing general secretarial skills to support the department or building to which assigned.

ESSENTIAL FUNCTIONS:

• Maintain confidentiality of all student related matters
• Enroll new students and obtain a variety of student records from other schools
• Maintain and update permanent student records and test scores
• Prepare and send student transcripts
• Review requests by Social Security Administration, law enforcement, and mental health representative and complete as necessary
• Review all residency requirements per district policy
• Attend district registrar meetings
• Perform other duties as assigned

ESSENTIAL

SKILLS AND ABILITIES:

• Ability to anticipate, initiate and follow through with duties not specifically assigned
• Ability to compose general correspondence
• Ability to edit routine correspondence for spelling and grammar errors
• Ability to evaluate and solve problems in the absence of supervisor
• Ability to execute defined work assignments
• Ability to focus on details of tasks and review entries for accuracy
• Ability to move throughout assigned office and building
• Ability to perform necessary clerical procedures to complete assigned duties throughout assigned location
• Ability to recognize common safety and health hazards
• Ability to stoop, bend, twist, lift and move supplies, including lifting up to 15 pounds
• Ability to understand and know how to use supplies and equipment
• Possess interpersonal skills that enable the employee to interact with children, staff, parents, and supervisors in a professional and courteous manner

BASIC REQUIREMENTS:

• Excellent communication skills; must be able to serve the public in a diplomatic friendly and efficient manner
• Knowledge of standard office machines and equipment and computers
• Knowledge of office practices and procedures
• High school diploma supplemented by minimum of one-year secretarial experience or equivalent combination of education and experience

EQUIPMENT USED:

• Standard office equipment such as computer, telephone, copier, scanner, fax machine

WORK ENVIRONMENT:

• Physical demands of handling a variety of student needs
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach