External Affairs Coordinator

Location: California

LIFELONG LEARNING ADMINISTRATION CORPORATION Full Time, Monday - Friday This position offers a hybrid work arrangement, with on-site responsibilities determined by program and site needs. The role is based in the Sacramento area.

The Lifelong Learning Advantage At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.

Learn more about us at (Use the "Apply for this Job" box below). You Will Make an Impact The External Affairs Coordinator provides essential administrative and coordination support to the External Affairs Department, ensuring effective communication and collaboration across departments and with external stakeholders. This role supports the organization’s legislative and community engagement efforts by preparing materials, tracking policy developments, and assisting with events and visits. The coordinator works closely with the External Affairs Team and partners with other departments including Finance, Operations, and School Leadership to ensure timely, accurate, and professional execution of projects and requests.

This position reports to Chief External Affairs Officer or designee.

RESPONSIBILITIES/DUTIES This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Provide administrative support to the Vice President of External Affairs, including scheduling, preparing reports, and assisting with special projects.

Coordinate service provider invoicing, payments, and agreements, working with Finance to ensure accuracy and compliance.
• Maintain organized records, databases, and filing systems to support departmental efficiency.

Draft, edit, and format correspondence, reports, presentations, and meeting materials for internal and external use.

Assist department executives in preparing for legislative, elected official, and stakeholder presentations and meetings.

Research, update, and prepare elected official biographies, district maps, and school data to support advocacy and engagement.

Coordinate logistics for legislative visits, meetings, and events in collaboration with school and operations teams.

Track legislation and policy measures impacting schools and provide updates to department leaders and cross functional teams.

Serve as a liaison between External Affairs and internal departments to ensure consistent communication and alignment on legislative, policy, and stakeholder initiatives.

Partner with school leadership teams to gather data and stories that highlight the organization’s impact for external audiences.

Coordinate with Communications to ensure messaging is aligned, accurate, and consistent across platforms.

Support cross-departmental projects and initiatives that advance organizational goals.

Perform administrative duties, responsibilities, and activities assigned, which may be changed or modified from time to time.

KNOWLEDGE, SKILLS, ABILITIES Knowledge and understanding of laws, regulations, policies, and procedures relevant to the area of employment.

Knowledge and understanding of the organization’s culture, business units, services, and products.

Strong interpersonal and written communication skills

Ability to interpret and apply laws, regulations, policies, and procedures.

Ability to understand, analyze, and explain mathematical rules and equations used for data analysis.

Ability to prioritize work, excellent organizational skills, and initiative to improve processes.

Ability to handle multiple competing assignments and deadlines while being flexible and adaptable.

Ability to work in team environments and with multiple levels of personnel.

Self-sufficient, resourceful, and committed to providing excellent customer service.

MINIMUM QUALIFICATIONS High School Diploma or…