Administrative Assistant

Administrative Assistant 2 – 185 Day

$16.47 per hour 187 day calendar with essential benefits

This position works 8 hours per day and 40 per week. The scheduled work hours for this position are 7:30 AM - 4:00 PM. This position starts on August 18, 2026.

This institution is an equal opportunity provider. INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. Internal transfer closing date is July 9, 2026.

STATUS:
School Term; 38 weeks per year; to coincide with school term unless otherwise directed. This position is not scheduled for winter or spring breaks.

FLSA STATUS:
Exempt - x
- Non-Exempt

REPORTS TO:

Administrator of facility or department; varies by assignment. Daily tasks are given to the employee.

HUMAN RESOURCES:
Approved
- Not Approved

POSITION SUMMARY:

With minimal supervision, performs moderately complex office assignments within a school setting or support facility.

ESSENTIAL FUNCTIONS:

• Prepare memos and correspondence for supervisor
• Handle incoming and out-going correspondence, student requests and school newsletter
• Assist with the coordination and distribution of textbooks, test materials, bulletins, and mail
• Schedule appointments, arrange meetings, confirm transportation for field trips, VICC students and routine school bus routes
• Greet all visitors and assist with special situations
• Type work orders and arrange servicing of building equipment
• As directed, assists with routine budget, purchasing and personnel tasks
• Performs other duties as assigned

ESSENTIAL

SKILLS AND ABILITIES

:

• Ability to favorably interact with children, staff, parents, and management
• Ability to handle verbal and written communications in a tactful manner
• Ability to perform data entry, clerical and record keeping duties
• Ability to set good example for fellow workers by consistently performing job tasks in a positive manner
• Ability to stoop, bend, twist, lift up to 15 pounds and manipulate equipment and supplies
• Capable of receiving and executing verbal and written instructions
• Excellent understanding of grammatical rules of correspondence
• Genuine interest in serving children in a school setting
• Skill in handling multiple tasks and prioritizing assignments

BASIC REQUIREMENTS:

• High school diploma or GED; prefer some formal secretarial knowledge
• Knowledge of office procedures, computers, use of copy equipment, calculator, fax, email, and Microsoft Office programs

EQUIPMENT USED:

• Standard office equipment

WORK ENVIRONMENT:

• Meet the physical demands of handling a variety of student needs
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach